Office Administrator

JS3 Recruitment Ltd; Lancashire; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in Lancashire is seeking an Office Administrator to coordinate business operations effectively. The role involves general administrative tasks, customer service, and light finance support, including preparing invoices using Xero. The ideal candidate should have administrative experience, excellent organisational skills, and a proactive approach to managing multiple tasks. This position is fully office-based, offering a dynamic environment for a team player eager to contribute to workflow efficiency.

Qualifications

• Previous experience in an administrative role, preferably in a professional services or technical environment.
• Highly organised with strong attention to detail.
• Excellent communication skills and a proactive approach.

Responsibilities

• Manage general office administration, filing, documentation, and data entry.
• Coordinate surveyor schedules, book jobs, and manage calendars.
• Handle incoming enquiries and provide excellent customer service.

Skills

Organisational skills

Attention to detail

Excellent communication

Proactive approach

Team player

Multi-tasking

Tools

Xero

Job description

Please note this role is fully office-based in the BL6 area

The Role

As the Office Administrator, you will be the central point of coordination across the business. This is a varied position that blends general administrative responsibilities with light finance support. You ll play an important role in ensuring workflow efficiency and helping the surveying team stay on track.

Key Responsibilities:

• General office administration, filing, documentation, and data entry

• Coordinating surveyor schedules, booking jobs, and managing calendars

• Handling incoming enquiries and providing excellent customer service

• Preparing and issuing invoices using Xero

• Basic financial administration, including expense processing and job cost updates

• Maintaining project records and ensuring accurate job information

• Supporting management with reporting and day-to-day tasks

• Assisting with any additional office duties as required

About You:

• Previous experience in an administrative role (professional services or technical environment ideal)

• Highly organised with strong attention to detail

• Excellent communication skills and a proactive approach

• Comfortable managing multiple tasks

• A team player who enjoys supporting others

• Experience using Xero (desirable)

• Experience coordinating jobs or schedules is a bonus