Office Administrator

Gray & Adams; Fraserburgh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A family-run manufacturer in Fraserburgh is seeking an Office Administrator. This full-time role involves financial tasks such as processing cash/cheques and managing petty cash while supporting various departments. The position offers opportunities for career development and a generous benefits package including holidays and pension scheme.

Benefits

33 Days Holiday

Group contributory pension scheme

Training and development opportunities

Comprehensive health and wellbeing support

Qualifications

• Willingness to work in an office environment.
• Understanding of Excel and Microsoft Office applications.

Responsibilities

• Post bank cash/cheques and maintain cheque register.
• Process monthly customer statements.
• Manage petty cash and credit cards.
• Support the accounts team with various tasks.

Skills

Teamwork

Proactive communication

Time management

Initiative

Excel and Microsoft Office

Job description

Gray & Adams manufacture specialist temperature-controlled and bespoke vehicles. We are a family-run business that has been trading for over 65 years, offering a friendly and supportive working environment.

We are currently looking for an Office Administrator to join our expert team here at Gray & Adams, Fraserburgh. The Office Administrator is responsible for performing a wide range of administration tasks within the Finance Department, ranging from the ordering of office stationery and handling of the internal mail to data processing of cash & cheques and performing credit control for the Gray & Adams Fraserburgh entity. This position supports both the Finance and the Purchasing/Operations departments to ensure business needs are met with minimal disruption. The role would suit a candidate either beginning their development or looking for the next step in their career in finance. This role is a full time, 37.5 hours per week, office-based position in our Fraserburgh site.

Key Responsibilities

• Posting bank cash/cheques and ensure cheque register is kept up to date
• Processing monthly customer statements once all cash applied
• Oversee the management of the company petty cash
• Weekly physical bank runs with petty cash/cheque deposits
• Management of company credit cards including collating of receipts, reconciliation of monthly statements and posting of credit card journals and recharge invoices
• Processing internal stock management reports monthly
• Ensure all department filing is kept up to date
• Ordering and stock management of office stationery
• Oversee the collection and delivery of the company mail including franking of royal mail pick ups
• Support the wider Fraserburgh accounts team with daily/weekly/monthly tasks where required for ensuring the integrity of the AR, AP and treasury functions
• Pro-actively identify/support process improvement opportunities and help to establish best practice, standardisation and ways of working
• Other ad hoc tasks and projects as required

Skills and Experience

• The company is open to all level of experience but desires a candidate who wants to work within an office environment
• Previous experience or understanding of Excel and other Microsoft Office applications

Person Specification

• Able to demonstrate ability to work as part of a small team and wider business stakeholders
• Positive attitude and initiative, challenging the status quo with new ideas and improvements
• Performance focus, first time right attitude, with good self-review skills. Strives to improve, learn and utilise feedback
• Anticipates potential problems and works to overcome them
• Pro-active and constructive communication with all stakeholders (directors, colleagues, suppliers)
• Good time management skills - ability to independently, plan and prioritise workloads to meet deadlines

What We Offer

• 33 Days Holiday: Enjoy a generous holiday allowance
• Pension Scheme: Group contributory pension scheme
• Career Development: Training and development opportunities
• Health & Wellbeing: Comprehensive health and wellbeing support

Ready to Make a Difference?

If you're excited about this role and eager to contribute to our ongoing success, we want to hear from you! Apply today and take the next step in your career with Gray & Adams.

Next Steps

Once you apply, our Recruitment Team will review your CV. If shortlisted, a team member will get in touch to discuss the next steps. Please ensure you have the right to work in the UK and include verification with your application.

Join Us and Be Part of Our Success Story