Office Administrator

Dover Corporation; England; On-site; GBP 26,000; Full time

Job summary

A global manufacturing company based in Eastleigh, HAM, is seeking an Office Administrator to handle administrative activities across purchasing and compliance. Responsibilities include processing Purchase Orders in the ERP system and performing compliance checks on customers. The ideal candidate has strong skills in Microsoft Office and ERP systems, excellent communication abilities, and previous office experience. This full-time position offers a salary of £26,000 per year.

Qualifications

• Experience in the use of Microsoft Office applications, particularly Excel.
• Familiarity with ERP systems for purchase orders.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative activities across purchasing and compliance.
• Daily processing of Purchase Orders within the ERP system.
• Perform compliance checks on prospective and new customers.

Skills

Microsoft Office applications

ERP systems

Communication skills

Time management

Analytical skills

Organizational skills

Education

Previous experience in an office-based environment

Job description

OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide. We have two major product lines: Metcal electronics bench tool solutions and Techcon dispensing Systems. We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide.

OK International is part of the Dover Engineered Products segment of the Dover Corporation. Dover is a diversified global manufacturer with annual revenue of over $7 billion and employs approximately 24,000 people worldwide.

Location: Eastleigh, HAM, GB

Work Arrangement: Onsite

Office Administrator

Job Summary

• Reporting to the Logistics Manager, you will provide administrative activities across a range of functions from purchasing to compliance activities.
• Provide cover and back up for other members of the Operations team as required.

Job Duties

Purchasing Activities

• Daily processing of Purchase Orders within the ERP system.
• Expedite orders and update information for internal teams.
• Liaise with vendors and internal teams on resolution of delivery issues.
• General purchasing and office administration tasks.
• Import data reconciliation.
• Purchase invoice query resolution.
• Daily reporting and data sharing.

Compliance Activities

• Perform compliance checks on prospective and new customers.
• Review compliance checks on existing customers every two years.
• Identify potential risks and escalates to the Compliance Officer based in the US head office for guidance and clearance.
• Work closely with customer service on new and existing distributor third‑party guidance clearance and renewals.
• Prepare reports on compliance activities for management review.

Skills Desired

• Experience in the use of Microsoft Office applications (Excel at minimum).
• Experience in the use of ERP systems.
• Excellent communication skills – both written and oral (internally and externally).
• Excellent time management and work prioritization.
• Ability to adapt quickly to different situations where required.
• Good analytical and planning skills.
• Highly detailed and service oriented.
• Strong organizational and administrative skills.
• Proficient in Microsoft Word.
• Ethical judgment and integrity.

Education Requirements

• Previous experience in an office‑based environment is essential.

Pay Range: £26,000.00 - £26,000.00 annually

We consider several job‑related, non‑discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function: Administrative; Supply Chain & Procurement