Network Administrator

University Hospital Southampton NHS FT; Southampton; Hybrid; GBP 22,000 - 24,000; Full time

Job summary

A leading healthcare trust in Southampton invites applications for the Band 3 Network Administrator role. This position supports critical care services across the South East of England, providing essential administrative functions. Ideal candidates will demonstrate strong organisational and communication skills, with an NVQ Level 3 in Business Admin or equivalent. Experience in a busy NHS environment is preferred. Join us in delivering high-quality care and enjoy a supportive working environment along the beautiful south coast.

Benefits

Flexible working environment

Learning and development opportunities

Qualifications

• Strong organisational and communication skills.
• Confident using Microsoft Office and digital systems.
• Good attention to detail with a proactive approach.

Responsibilities

• Schedule and organise meetings across the network.
• Prepare agendas, minutes, and reports.
• Provide general administrative support to the network team.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Ability to work independently

Education

NVQ Level 3 in Business Admin or equivalent

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

Are you an organised, enthusiastic and motivated administrator looking to build your career within the NHS? We are recruiting a Band 3 Network Administrator to join the brand-new Strategic Network for Critical Care (SNCC), supporting critical care services across the whole of the South East of England.

About The Strategic Network For Critical Care

The SNCC brings together Adult Critical Care and Neonatal Critical Care Operational Delivery Networks (ODNs) across:

• Thames Valley & Wessex (TVW)
• Kent, Surrey & Sussex (KSS)

Across These Areas, The Network Delivers Seven Core Functions

Service Delivery

• Resources
• Workforce
• Quality
• Collaboration
• Transformation
• Population Health

About The Role

As a Network Administrator, you will work at the heart of our new virtual administrative hub, supporting the delivery of high-quality network operations.

You Will Be

• Part of a friendly, supportive core admin team
• Line managed by the Network Business Administration Manager
• Supported day-to-day by the Network Administration Officer

Your Responsibilities Will Include

• Scheduling and organising meetings across the network
• Preparing agendas, minutes and reports
• Supporting the development of business cases, papers and network documentation
• Maintaining efficient administrative systems and processes
• Providing general admin support to the wider network team

Work will be shared across the hub based on your skills, experience and development goals.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti‑racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

About You

Detailed job description and main responsibilities

We’re Looking For Someone Who

• Has strong organisational and communication skills
• Is confident using Microsoft Office and digital systems
• Enjoys working with others and independently and supporting a busy team
• Has good attention to detail and a proactive approach
• Is keen to learn and develop within an NHS environment
• Provide high quality administrative and project support to the network team.

• Answer all enquiries from internal and external stakeholders courteously and efficiently, ensuring messages are passed to the relevant people.
• Arrange meetings or events, liaising with other colleagues as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments. Coordinating papers as required.
• Organise and prioritise diary appointments, re-arranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments.
• Ensure meeting agendas and supporting paperwork are circulated to the relevant individuals in good time.

Essential

NVQ Level 3 in Business Admin or equivalent level of experience

Literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard

Previous experience and knowledge of administrative procedures and setting up new processes.

Able to use judgement to make decisions to solve problems/enquiries some of which are non‑routine and not straight‑forward

Knowledge and experience of secretarial or administrative procedures

To demonstrate a good understanding of the importance of confidentiality and data protection.

Previous admin experience is essential in this well‑established complex network, and understanding of healthcare would be preferred but attitude and willingness to grow are just as important.

Our workplans are developed with commissioners, ICBs and providers to improve outcomes for patients and support sustainable critical care services.

Ability to travel/drive across the South East of England will be essential due to the nature of the network.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• NVQ Level 3 in Business Admin or equivalent level of experience
• Literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard
• Previous experience and knowledge of administrative procedures and setting up new processes.
• Able to use judgement to make decisions to solve problems/enquiries some of which are non‑routine and not straight‑forward
• Knowledge and experience of secretarial or administrative procedures
• To demonstrate a good understanding of the importance of confidentiality and data protection.

Desirable criteria

• Experience within the NHS
• Previous experience of working in an extremely busy environment
• Knowledge of project management or information analysis

Trust Values

Essential criteria

• Patient First
• Working Together
• Always Improving