Multinational Award-Winning Law Firm – Executive Assistant

Pulse Ltd; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading Law Firm in London is seeking an experienced Executive Assistant for a maternity cover role. The ideal candidate will have a background in law, strong calendar management skills, and discretion for handling sensitive information. Responsibilities include managing the executive's calendar, coordinating travel, and supporting strategic planning. This is a fantastic opportunity for a proactive individual in a dynamic environment.

Qualifications

• Proven experience as a PA/EA, preferably in a corporate law setting.
• Ability to manage multiple projects and adapt to changing requirements.
• Strong communication and interpersonal skills.

Responsibilities

• Manage the Executive's calendar and prioritize needs.
• Coordinate travel arrangements and ensure smooth execution.
• Collaborate with colleagues on strategic planning.

Skills

Experience in the Law field

Discretion

Calendar management

Problem-solving

Event planning

Job description

Overview

Our client, a world-renowned Law Firm, with clients who span Media, Celebrity, Brands, Entertainment and Corporate, are looking for an experienced and diligent Executive Assistant to join their London team on an initial maternity contract, supporting one of their key Executives. Working in one of the most iconic locations in the world, this role will suit someone who has experience of working within the Law field as a PA/EA who can bring an understanding of the industry and skills required to this crucial maternity role position.

Responsibilities

• Maintaining an understanding of the strategic direction of the business and Executive’s goals
• Responsible for the proactive management of the Executive’s calendar
• Anticipating diary/calendar changes and responds accordingly, including necessary pre-brief or debrief meetings
• Actively finds solutions to enable the Executives to complete tasks or attend meetings
• Processing Executive’s expenses in a timely manner
• Lead on travel arrangements - coordinating itineraries, ensuring smooth end to end process
• Act as an ambassador for, and promote the best interests of the firm
• Actively collaborate with colleagues to contribute to the development and delivery of the current strategic, business and operational plans
• Managing all incoming mail and external queries
• Support the planning and delivery of large office events which may include dinners or off-site activity
• Undertake other duties as may be required from time to time as are consistent with the responsibilities of the post and the needs of the organisation

This exciting and challenging role will favour someone who understands due process within a corporate Law organisation, but who is adaptable and can juggle many different projects. Discretion is a must as this maternity role will see you managing and gaining exposure to high-level information of a secure nature. To be considered, get your CV across now and don’t miss out on this fantastic opportunity.

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV [e-mail]

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here."

Bonnie O'Hara