Meeting and Events Executive

Malmaison Hotel du Vin; Oxford; On-site; GBP 25,000 - 30,000; Part time

Job summary

A unique hotel in Oxford is seeking a Meeting and Events Executive. In this hands-on role, you will coordinate events for diverse audiences, ensuring everything runs smoothly from start to finish. Excellent organisational skills and a passion for hospitality are essential. Opportunities for internal development into an Events Manager role are available, making this a promising step in your career. Join us to create unforgettable memories for our guests while working in a vibrant environment.

Benefits

Heavily discounted Staff Room Rates

Discounted Friends and Family Room Rate

35% off dining bills

Fully funded Apprenticeship programmes

High Street Discounts

Cycle to Work scheme

Healthcare Cash Plans

Referral schemes

Complimentary stays on anniversaries

Employee Assistance Programme

Qualifications

• Strong organisational background to manage multiple events simultaneously.
• Excellent communication skills and a positive attitude.

Responsibilities

• Lead events ensuring smooth operation from start to finish.
• Be the face of the business before guests arrive.

Skills

Marketing

Catering

Organisational skills

Hospitality Experience

Management Experience

Event Planning

Events Management

Project Management

Event Marketing

Leadership Experience

Negotiation

Tools

HubSpot

Job description

Opened 2005

95 bedrooms

46‑seater Bar & Grill

3 private event spaces – largest seats up to 100

Housed in a former prison, the rooms in the hotel are rather more spacious than your average jail cell. Just 5 minutes from most of the city’s main attractions, this is without a doubt one of the most unique and thrilling hotels in the country. Home to Britain’s oldest university and the City of Dreaming Spires Oxford is a city rich with history and character. A visit to Oxford, which dates back to Saxon times, is a trip into the brains of a nation. Tour the hallowed halls of the university and follow in the footsteps of Prime Ministers, poets and the one and only Harry Potter. Take a tour of the Bodleian Library which is familiar to fans as Hogwarts, the Ashmolean Museum of Art & Archaeology – the first purpose‑built museum in England opened in 1683. Or wonder at the anthropology collections at the incredible Pitt‑Rivers Museum. To the east you’ll find the wooded wonderland of the Chilterns and to the west lies the idyllic Cotswolds.

About the Role

Meeting and Events Executive, Malmaison Oxford

It’s all in the detail. From a meeting for 6 guests to a 250‑cover wedding, it’s all in the detail and you make it happen.

We create memories that our guests never forget. At Malmaison we always go above and beyond expectations and as an Events Executive you will be the face of the business often before the guest steps foot in the hotel.

Experience in a similar role is beneficial but a smile and personality is an absolute must.

Do you want to be part of something different working with the best food, drink and a brand you can be proud of? We create memories that our guests never forget. This could be the next step for you into an Events Manager role; we actively encourage internal development and progression.

This is a hands‑on role leading the events and ensuring all meetings run smoothly – not your 9‑5 office role.

About You

We’re looking for someone with a strong organisational background, a passion for hospitality, and the ability to manage multiple events simultaneously. Excellent communication skills and a professional, positive attitude are essential.

Benefits

• Heavily discounted Staff Room Rates at Malmaison Hotel du Vin and Frasers Hospitality with rooms available from £65 per night.
• Discounted Friends and Family Room Rate with 50% off best available rate.
• 35% off your bill when you dine in our Brasseries and Bistros.
• Fully funded Apprenticeship programmes that support you in developing your career.
• High Street Discounts on a range of high street shops, experiences, holidays and much, much more.
• Cycle to Work scheme – save up to 40% on a wide range of bikes.
• Healthcare Cash Plans – dental, optical, medical and more available from £5 per month.
• Referral schemes that pay up to £1500 (just for getting your mates jobs!)
• A decent uniform that doesn’t make you look like an extra from a 70s TV sitcom.
• We have a Wellness & National Campaign Days Calendar which promotes and encourages activities like Pay Day Lunches, Treats, National Popcorn Day, Mental Health Awareness week and more.
• We work with Wagestream giving instant access to your pay as it’s earned. Wagestream is a tool for everyday life that lets you get paid on your way by tracking wages in real time and giving you up to 50% of the money you’ve already earned, easy tips to manage money better and save directly from your salary.
• We also offer complimentary stays on your 1st, 3rd and 5th anniversary with Dinner Bed & Breakfast.
• We are a proud sponsor of The Brain Charity helping people with all forms of neurological conditions to lead longer, healthier, happier lives.
• Employee Assistance Programme – free confidential advice available 24/7 to you and your family.

Our Sustainability Goals

• 100% of our electricity is generated using renewable energy, with most of it coming from wind farms around the UK.
• We recycle a minimum of 70% of the waste from our hotels. This target is achieved by everyone in the hotel focusing on the waste we produce and is championed by our Sustainability Council who works on projects year‑round.
• We have moved to a chemical‑free cleaning system in our bedrooms and public areas and an enzyme‑based eco‑friendly system for our kitchens.
• Volunteer to work for sustainable charities 2 days per year on full pay instead of your normal workplace.

Interested? Click Apply Now

Frasers Hospitality Malmaison & Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion / belief, sexual orientation or age.

Key Skills

• Marketing
• Catering
• Organisational skills
• Hospitality Experience
• Management Experience
• HubSpot
• Event Planning
• Events Management
• Project Management
• Event Marketing
• Leadership Experience
• Negotiation

Employment Details

Employment Type: Temp

Experience: Years

Vacancy: 1