Medical Secretary - Clinical Chemistry | Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust; Liverpool; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading healthcare institution in Liverpool is seeking an experienced Medical Secretary to support clinical teams within Clinical Chemistry. Responsibilities include providing a comprehensive secretarial service, managing clinic templates, and ensuring patient pathways are maintained effectively. The ideal candidate will have strong audio typing and organizational skills. This position offers a vital role in enhancing patient care and supporting healthcare professionals.

Qualifications

• Experience as a medical secretary.
• Proficient in audio typing and communication.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Provide comprehensive secretarial service to consultants.
• Manage clinic templates and liaise with service users.
• Maintain 18-week pathways and track patient referrals.
• Support consultants in non-clinical activities.

Skills

Audio typing

Communication skills

Organizational skills

Attention to detail

Job description

Overview

This post is open to employees of the five LAASP organisations. As part of your application, you will be asked to confirm that you are a current employee of The Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University Hospitals, Liverpool Women’s Hospital or, The Walton Centre.

An exciting opportunity has arisen for an experienced medical secretary to join the team within Clinical Chemistry at LUHFT.

Responsibilities

• Provide a comprehensive secretarial service to consultants and speciality teams including the following: transcribing (audio typing) letters on behalf of the clinical team and arranging appropriate follow up arrangements.
• Managing the creation, reduction and cancellation of clinic templates on behalf of clinicians.
• Liaising with all service users (patients, GPs, other Trusts) via the telephone and email, relaying messages to clinicians and responding to queries in a timely manner.
• To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow-up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
• Other general administration duties relevant to the role as listed in the job description.
• Provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians. Keep diary up to date, arrange appointments and arrange travel and accommodation.
• Operate an effective bring forward system and filing system.
• To manage and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.
• Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.
• Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.
• Type dictation from audio transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.
• Organise and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.

About LUHFT and Trusts

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians

Keep diary up to date, arrange appointments and arrange travel and accommodation

Operate an effective bring forward system and filing system

To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that followup appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.

Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.

Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.

Organise and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.

Type dictation from audio transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.

This advert closes on Sunday 5 Oct 2025