Medical Secretary

Kettering General Hospital NHS Foundation Trust; Kettering; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare provider in Kettering is seeking a Medical Secretary to provide comprehensive administrative support within the Urgent Care Team. The successful candidate will manage workloads, schedule appointments, and liaise with various departments. Essential skills include advanced Microsoft Office proficiency and effective communication abilities. This role plays a crucial part in supporting quality patient care at the organization.

Qualifications

• Ability to manage workload effectively.
• Experience in handling confidential information.
• Capability to work in a busy team environment.

Responsibilities

• Provide comprehensive secretarial support for the Urgent Care Team.
• Organise medical students' teaching sessions and attendance.
• Update Careflow and assist in scheduling consultant workload.

Skills

Excellent communication skills

Interpersonal skills

Microsoft Office proficiency

Advanced typing/word processing skills

Ability to work independently

Tools

Mediviewer

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

We are looking to appoint a Medical Secretary to provide comprehensive secretarial and administration support in our Urgent Care Team. To deal with telephone enquiries from key contacts including GP's, liaise with internal and external sources and services to resolve any queries, working within trust confidentiality policy.

Responsibilities

• Manage own workload and work independently within service need.
• Maintain diaries, assist in scheduling consultant workload, and liaise with other relevant parties.
• Organise medical students, liaising with various departments to arrange teaching sessions and attendance.
• Open post and distribute to Consultants. Ensure all investigations are reviewed and urgent tests are highlighted to a doctor for review.
• Provide a general administrative service for the Consultant and the team including photocopying, filing, scanning and distribution.
• Take minutes and set up Teams meetings.
• Process information through established Trust systems and procedures.
• Track and update Careflow as necessary.
• You should be able to work as part of a busy team and be able to work on your own initiative. You will have excellent communication, interpersonal skills and be able to work to deadlines. Have a flexible approach in an ever changing environment, competent in using microsoft office packages including Word, Excel, PowerPoint, email and internet, along with advanced typing/word processing skills. A knowledge of Mediviewer is essential.

About the Trust

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire. Our Excellence Values: Compassion Respect Integrity Courageous Accountable