Medical Equipment Librarian

Bedfordshire Hospitals NHS Foundation Trust; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare institution in the UK is seeking a Medical Equipment Librarian to join their Clinical Engineering Team. This role involves supporting medical device maintenance at Luton & Dunstable University Hospital. Candidates should have NVQ Level 3 in Business Administration or equivalent experience, along with proficiency in Microsoft Office. Responsibilities include assisting with medical equipment library tasks, managing deliveries, and ensuring compliance with administrative standards. This is an excellent opportunity for career growth with full training provided.

Benefits

Full support and training

Excellent career prospects

Qualifications

• Demonstrated experience in procurement including placing orders and clearing invoices.
• Experience in a multi-tasked office environment.
• Knowledge of the use and maintenance of equipment databases.
• Prior work experience in Healthcare or Engineering Services.

Responsibilities

• Assist with Medical Equipment Library and administrative tasks for Clinical Engineering Manager.
• Responsible for efficient day-to-day running of the Medical Equipment Library.
• Handle clerical and administrative duties within Clinical Engineering and Maintenance.

Skills

Proficient user of Microsoft Word

Proficient user of Microsoft Excel

ECDL

Education

NVQ Business Administration L3 or Equivalent experience

Tools

Equipment database

Job description

Medical Equipment Librarian

The closing date is 15 February 2026

An opportunity has arisen for an enthusiastic and motivated individual to join Bedfordshire Hospital Clinical Engineering/EBME Team, providing medical device maintenance support at Luton & Dunstable University Hospital.

We are looking to recruit a suitably experienced/keen to learn Medical Equipment Library and Office Assistant Administrator to support our team in providing a full range of medical equipment maintenance services.

Ideally, you will be qualified to NVQ Level 3 in Business Administration or equivalent and have some experience in using a database system.

Full support and training of our internal systems are offered ensuring excellent career prospects.

Main duties of the job

Provide Equipment Library support, along with secretarial and administrative assistance to the Clinical Engineering Manager and Clinical Devices Trainer. This will include general correspondence, support in organising educational activities, recording of data and information on Equipment Library, telephone cover, filing, uploading internal/external service reports, taking deliveries and photocopying.

Book in all deliveries of Medical Equipment consumables to enable all invoices to be cleared for payment. Responsible for the control of all clerical related stock and non-stock (non-technical) items within the Department.

Assist with the control of stock level, stock valuation, minimisation of waste, stock room organisation and layout.

About us

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job.

Job responsibilities

To assist with Medical Equipment Library (MEL) and administrative tasks for the Clinical Engineering Manager, Clinical Devices Trainer, Equipment Library Support, and Technical Team Leader, while also offering support to the entire department.

Produce reports of collated statistical data as required. To be the first point of call for queries through the electronic Clinical Engineering Helpdesk. There is a comprehensive range of work procedures some of which are not routine but may require a high level of concentration and detail.

• To be responsible for the efficient day-to-day running of the Medical Equipment Library (MEL), as well as handling clerical and administrative duties within the Department of Clinical Engineering and Maintenance.

For more Details check the Job Description.

Qualifications

• NVQ Business Administration L3 or Equivalent experience.
• Proficient user of Microsoft Word, Excel.
• ECDL.

Experience

• Experience in procurement i.e. placing orders, goods received and clearing invoices.
• Experience working in a multi-tasked office.
• Sound Knowledge and Understanding in the use and maintenance of Equipment database.
• Previous work within a Healthcare/Engineering Service.

Knowledge

• Have a high degree of business and office knowledge to enable the efficient working of a busy office.
• Have an all-round knowledge to enable the interpretation of complex Medical Engineering/devices terms and description.
• Knowledge of computerised database.

Other

• Have a flexible approach to work to meet service demands.
• Ability to travel throughout both Trusts as and when required by Senior Management.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Bedfordshire Hospitals NHS Foundation Trust