Medical Administrator

NHS; Stoke-on-Trent; Hybrid; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization seeks a part-time Medical Administrator to provide comprehensive administrative support to the Chief Medical Officer and Medical Education Team. The role includes organization of teaching programs, data management, and coordination of medical training events. Candidates must have experience working with medical professionals and be proficient in Microsoft Teams and Excel. This position offers flexible working options as well as a commitment to employee wellness.

Benefits

Flexible working options

Commitment to wellness opportunities

Qualifications

• Experience in administrative support for medical professionals.
• Ability to manage and organize teaching programs.

Responsibilities

• Co-ordinating, planning and organizing teaching programmes for doctors.
• Preparing and managing Core Psychiatry programs.
• Responding to emails and telephone calls.

Skills

Experience with medics

Microsoft Teams knowledge

Excellent organizational skills

Good understanding of Excel

Education

Achieved grades

Job description

Medical Administrator

The closing date is 10 February 2026

An exciting opportunity has arisen to join our Medical Education Team at North Staffordshire Combined Healthcare Trust.

Medical Administrator, part time 25 hours per week

Band 4 £27,485 - £30,162 pro rota per annum

The role is to provide comprehensive Personal Assistant / Administrative support to the Chief Medical Officer and Medical Education. With a key focus on administrative support of the continuous development of our postgraduate doctors, and Personal Assistance / Administrative support to the Core Psychiatry Programme Lead and to produce the postgraduate academic programmes. To facilitate, attend and minute monthly Senior Medical Team Meetings.

Main duties of the job

1. Providing and receiving routine information which may sometimes require tact or persuasive skills or skills to overcome barriers to understanding. You will be responsible for creating the CPD (Continued Professional Development) and Foundation / GPVTS programmes for medics and the organisation of these. This will require you to have excellent organisational skills, working months in advance, supporting the facilitation of teaching on Wednesdays. You will be required to work closely with the lead consultant for CPD to establish a beneficial teaching programme for medics. You will be required to cover the work required in the Medical Education team. Wednesday is a mandatory working day. Other working days must be flexible to provide cover for the Medical Education Team and to attend Mock OSCE exams for the medical students.

About us

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.

We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.

We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike.

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

The Trust is committed to the Step into Health scheme and actively encourages applicants from the Armed Forces Communities to apply.

Job responsibilities

1. Responding to emails/telephone calls.
2. Co-ordinating, planning and organising teaching programmes for doctors.
3. Acting on the request from doctors and using initiative to provide the relevant information.
4. Setting up electrical equipment for teaching sessions.
5. Liaison with partner services and organisations outside the Trust.
6. Raising invoices for payment of speakers/trainers.
7. Assisting the Medical Education team.
8. A good understanding of Excel.
9. Working under pressure and problem solving.
10. The role will require capacity to make decisions.
11. Data input and the storage of attendance logs for medics requirements.
12. Maintaining and updating new suggestions from doctors.
13. Room Bookings/Setting up rooms.
14. SMT (Senior Medical Team Meeting) - Schedule SMT in advance to include all relevant consultants and senior medics / clinical directors; Attend monthly SMT meetings via MS Teams; Prepare agendas and support chair in following up actions; Take minutes, record and distribute documents following the meeting.
15. Preparing Core Psychiatry programmes; Support Module Leads to complete the six-week module plans; Liaise with assigned lecturers; Manage payments due for external lecturers and simulated patients; Manage online learning support available for trainees in preparation for exams; Maintain weekly contact with trainees in preparation for the teaching; Collect and maintain records of trainee attendance for ARCP; Arrange and manage external mock CASC exams twice a year for core trainees; Arrange on behalf of module leads simulated patient as required for: Communication Skills, Mini Mock CASC for Year 1 trainees, CASC practice; To lead advertising for module lead roles as and when they become vacant; To arrange meetings with Module Leads as directed by Programme Lead; To have weekly meetings with Programme Lead with updates and directive on matters requiring lead input.

Person Specification

Qualifications

• Achieved grades
• experience with medics
• microsoft teams knowledge

minute taking

• experience/qualification

Event/confernce planning

• experience with face to face events

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

North Staffordshire Combined Healthcare Trust

£27,485 to £30,162 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working