Management Assistant - HC622797

Hampshire and Isle of Wight Constabulary; United Kingdom; On-site; GBP 27,000 - 30,000; Full time

Job summary

A regional police force in the UK is seeking a Management Assistant to provide comprehensive support to their Senior Leadership Team. Responsibilities include managing diaries, organizing meetings, handling correspondence, and maintaining various records. The ideal candidate will possess strong secretarial skills and proficiency in Microsoft Office. This role offers a permanent, full-time position based in Southampton Central/Eastleigh/Lyndhurst.

Qualifications

• Extensive secretarial or administrative experience in an office environment.
• Proficient in document layout and typing.
• Ability to manage emails and maintain electronic records.

Responsibilities

• Act as main point of contact for the Senior Leadership Team.
• Record and produce key decisions and actions at meetings.
• Handle correspondence and maintain electronic diaries.

Skills

Secretarial skills

Proficiency in Microsoft Office

Typing / Word Processing

Education

Level 2 qualifications including English and Mathematics

Job description

Job Details

Job Title: Management Assistant - HC622797

Location: Southampton Central / Eastleigh / Lyndhurst

Salary: Scale 4, £27,204.00 - £29,859.00

Hours: Full time, 37 hours per week

Contract: Permanent

Closing Date: Sunday 7th December 2025 at 23:59 hours

Job Purpose

The successful candidate will provide a range of support services to the Senior Leadership Team of Western Area districts within Hampshire and Isle of Wight Constabulary.

Key Accountabilities

1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
3. To co‑ordinate and liaise with internal and external key partners and stakeholders (non‑specific).
4. To create and maintain a variety of computerised records and indices specific to roles and Commands.
5. Monitor and manage Senior Leaders’ e‑mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
6. To collate information and electronic or paper files required to respond to internal and external enquiries.
7. The post holder will form part of a wider Force Management Assistant team. They will be required to offer resilience and flexibility at locations or departments other than the home stations to support Senior Leadership Team or Command. They would therefore need to have the ability to travel within Hampshire and the Isle of Wight.

Essential Qualifications

Educated to Level 2 (3‑5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level. RSA II in Typing / Word Processing.

Essential Experience

Extensive secretarial or administrative experience in an office environment.

Substantial experience of typing / word processing and proficiency in document layout.

Computer literate – experienced in the production and use of Microsoft Office software – Outlook, Excel, Word, PowerPoint and Teams.