Management Assistant

Hampshire & Isle Of Wight Constabulary; Eastleigh; On-site; GBP 28,000 - 36,000; Full time

Job summary

A law enforcement agency in Eastleigh seeks a candidate to provide support services to the Senior Leadership Team. Responsibilities include managing diaries, arranging meetings, recording decisions, and liaising with stakeholders. Essential qualifications include QCF Level 2, RSA II in Typing, and extensive administrative experience. Proficiency in Microsoft Office is required. Join a dedicated team in a meaningful role.

Qualifications

• Educated to QCF Level 2 or equivalent work experience.
• Extensive secretarial or administrative experience in an office environment.
• Substantial typing/word processing experience.

Responsibilities

• Act as main contact for the Senior Leadership Team.
• Record key decisions, actions, and risks at meetings.
• Create and maintain computerised records.

Skills

Extensive secretarial or administrative experience

Proficiency in document layout

Computer literacy in Microsoft Office

Education

QCF Level 2 (3-5 passes including English and Mathematics)

RSA II in Typing/Word Processing

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

The successful candidate will provide a range of support services to the Senior Leadership Team of Western Area districts within Hampshire and Isle of Wight Constabulary.

Key Accountabilities

• To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force‑wide responsibility for areas of business including those which form part of a control strategy and other areas.
• To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
• To co‑ordinate and liaise with internal and external key partners and stakeholders (non‑specific).
• To create and maintain a variety of computerised records and indices specific to roles and Commands.
• Monitor and manage Senior Leaders' e‑mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
• To collate information and electronic or paper files required to respond to internal and external enquiries.

Essential Qualifications

• Educated to QCF Level 2 (3‑5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.
• RSA II in Typing/Word Processing.

Essential Experience

• Extensive secretarial or administrative experience in an office environment.
• Substantial experience of typing/word processing and proficiency in document layout.
• Computer literate – experienced in the production and use of Microsoft Office software – Outlook, Excel, Word, PowerPoint and Teams.