Logistics Coordinator - Events

Spiro; Bristol; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A prominent events management company based in Bristol is seeking a Logistics Coordinator to support the planning and delivery of international events. This role focuses on event coordination, from venue logistics to delegate management. Ideal candidates will have experience in event operations and a Cvent qualification, along with great organisational and communication skills. The position offers a good entry point into senior logistics roles and may involve some international travel.

Benefits

Opportunities for growth into Project Management roles

Quarterly team meetings

Qualifications

• Experience in event operations, logistics, or coordinator-level events role.
• Strong attention to detail and organisational skills.
• Ability to adapt under pressure and communicate effectively.

Responsibilities

• Support planning of tier 2 and tier 3 events across various countries.
• Assist with venue research and logistics documentation.
• Coordinate catering and manage delegate lists.

Skills

Cvent specialist

Organisational skills

Event operations experience

Communication skills

Education

CVENT qualification

Job description

About the Role

Spiro is looking for a highly organised Logistics Coordinator to support the planning and delivery of a busy calendar of international events. You’ll work closely with the Logistics Project Manager and wider team, helping to manage venue details, catering plans, delegate logistics and general event flow. This is a great role for someone with solid event operations experience who is ready to step up and take on more responsibility over time.

What You’ll Do

• Support the Logistics Project Manager in planning tier 2 and tier 3 events (typically 20–150 attendees) across the UK, Poland, Germany, the Middle East and Kuwait.
• Assist with venue research, proposals, contracting and logistics documentation.
• Help coordinate catering requirements, room layouts, breakout needs and AV basics.
• Track client agendas, updates and changes, ensuring they feed into the overall event plan.
• Manage delegate lists, registration requirements and the smooth movement of attendees.
• Liaise with suppliers and local teams; build regional contacts where possible.
• Support on-site delivery for selected events (with some travel expected, depending on volume).
• Work directly with the client account team, providing clear communication and helping navigate fast-paced or last-minute requests.
• Collaborate closely with other Spiro teams
• Maintain accurate documentation, timelines, trackers and status reports.

About You

• Cvent specialist with extensive experience of building websites on the platform, registration systems and data management.
• Ideally qualified in CVENT
• Experience in event operations, logistics, or a coordinator-level events role.
• Strong organisational skills with excellent attention to detail.
• Comfortable communicating with clients and internal teams; patient and adaptable under pressure.
• Eager to learn from the Project Manager and grow into a more senior logistics role.
• Confident researching venues, suppliers and logistics solutions.
• Good problem-solver who can juggle multiple tasks and stay calm during busy periods.
• Languages are a bonus but not essential.

Other Details

• Some international travel may be required
• Quarterly team meetings
• Good in-road into Project Management or Account Management roles