Logistics Coordinator

Bombardier Inc; Cramlington; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading international logistics firm in the UK is looking for a highly organised Administration and Logistics Coordinator to manage shipping operations and provide administrative support. This role involves processing invoices, coordinating shipments, and maintaining accurate records. The ideal candidate should have strong organisational skills, proficiency in Microsoft Office, and a proactive problem-solving mindset. Experience in logistics and accounting systems is a plus. This position offers an opportunity to contribute to dynamic international shipping operations.

Qualifications

• Prior experience in administrative, logistics, or operations roles is desirable.
• Experience with accounting systems, handling invoices and purchase orders is preferred.
• Familiarity with export/shipping paperwork is a plus.

Responsibilities

• Process invoices and expense reimbursements, and support budget tracking.
• Plan and book travel for staff including flights and hotels.
• Create and manage shipments ensuring timely deliveries.
• Maintain accurate shipment records and support inventory management.
• Provide administrative support to projects and directors as required.

Skills

Strong organisational skills

Attention to detail

Proficient in Microsoft Excel

Proficient in Microsoft Word

Proficient in Microsoft Outlook

Excellent written communication

Excellent verbal communication

Problem-solving mindset

Tools

Xero

QuickBooks

Apron

Dext

Job description

Job Overview

We are seeking a highly organised and detail-oriented Administration and Logistics Coordinator to support our growing international shipping operations and day-to-day administrative tasks. The role involves supporting purchasing and accounting systems, coordinating and packing shipments, maintaining accurate records, and providing essential clerical support. The ideal candidate will possess strong computer skills, excellent organisational abilities, and a proactive approach to problem‑solving.

Responsibilities

• Process invoices and expense reimbursements, and support budget tracking.
• Plan and book travel for staff (flights, hotels, visas).
• Place orders requested by staff to maintain office and lab supplies.
• Manage our social media presence and website.
• Support the preparation of grant documentation, SOPs, and project reports.
• Provide administrative support to projects and director as required.
• Create and manage shipments, coordinating with customers, suppliers, logistic partners, and internal teams to ensure timely deliveries.
• Prepare and export customs documentation related to logistics activities, including invoices, packing lists, and shipping labels.
• Support inventory management through regular updates and stock checks, and liaise with suppliers on orders and lead times.
• Maintain accurate shipment records, including tracking, delivery confirmations, and export logs.
• Manage our eShop and internally created 3D printed items.

Qualifications

Essential

• Strong organisational skills and attention to detail.
• Confident working with Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines independently.
• Basic accounting knowledge.
• Keen learner with a problem‑solving mindset.

Desirable

• Prior experience in administrative, logistics, or operations roles.
• Experience with accounting systems, handling invoices, purchase orders, or bookkeeping software (e.g. Xero, QuickBooks, Apron, Dext).
• Experience with international shipping, exports, customs, or courier coordination.
• Familiarity with export/shipping paperwork (training can be provided).
• Familiarity with content creation/graphic design tools (LinkedIn, YouTube).
• Interest in global health, science, or international development.