Logistics Admin Assistant

AYBL Group; West Midlands Combined Authority; On-site; GBP 22,000 - 28,000; Full time

Job summary

A dynamic activewear company in the UK is seeking a Logistics Admin Assistant to support their logistics team. In this role, you'll manage shipping documentation, coordinate with suppliers, and ensure accurate record-keeping. Ideal candidates will have strong organizational skills, proficiency in Excel, and excellent communication abilities. Join a passionate team and enjoy various perks, including a discretionary bonus and gym membership.

Benefits

Discretionary yearly bonus

25 days holiday + Bank Holidays + your birthday off

Flexible working

35 working hours per week with 1 hour lunch break

50% staff discount across AYBL Group

Social events

Pension scheme

Free on-site parking

Free gym membership

£100 gift card upon joining

Employee wellbeing support

Qualifications

• Strong organisational skills with keen attention to detail.
• Proficiency in Excel and Google Sheets.
• Excellent written and verbal communication skills.
• Strong time-management abilities with the capacity to manage multiple tasks.

Responsibilities

• Handle forwarder and supplier queries relating to documentation.
• Prepare and process shipping and customs documents.
• Organise and maintain documentation within online filing systems.
• Accurately update shipment data and reporting dashboards.
• Liaise with internal teams and external stakeholders to resolve issues.

Skills

Organisational skills

Proficiency in Excel

Excellent communication skills

Time-management abilities

Collaborative approach

Proactive mindset

Job description

Overview

We are PASSIONATE. We are AMBITIOUS. We are COMMITTED. We are AYBL. Ranked the number one fastest-growing private company in The Sunday Times 100 2022, AYBL has quickly become one of the most iconic women's activewear brands worldwide since launching in the UK in 2018. With a mission to unite women through their love for fitness, we are dedicated to providing high quality, affordable activewear which seamlessly combines comfort, confidence and style. From this, our ethos AYBL to believe, AYBL to achieve was born. Built on ambition, we only strive to be the very best. This means we want people who are equally ambitious, know when to take risks and consider themselves the best in their field. As a brand, we pride ourselves on diversity and inclusion. That means all opportunities are equal opportunities. We value skills, we value individuality and above all, we value passion. Therefore, we will not tolerate discrimination of any sort. The opportunities right now are limitless. We are looking to hire genuine people who demonstrate authenticity and a unique way of thinking. As we grow, you\'ll grow too.

Role Overview

The Logistics Admin Assistant will support the logistics team by managing shipping documentation, coordinating with freight forwarders and suppliers, and maintaining accurate shipment records and reports. The role is administrative in nature but requires strong communication skills to liaise with both internal teams and external partners, ensuring smooth and compliant logistics operations.

Key Responsibilities

• Handle forwarder and supplier queries relating to documentation and customs information requests.
• Prepare and process shipping and customs documents in line with compliance requirements.
• Organise and maintain documentation within the company\'s online filing systems.
• Accurately update and maintain shipment data and reporting dashboards.
• Liaise with internal teams (e.g., Merchandising, Finance) and external stakeholders (e.g., carriers, suppliers) to resolve issues and keep shipments on track.
• Support wider project work and process improvement initiatives as required.

Skills & Qualifications

Essential

• Strong organisational skills with keen attention to detail.
• Proficiency in Excel and Google Sheets.
• Excellent written and verbal communication skills.
• Strong time-management abilities, with the capacity to manage multiple tasks simultaneously.
• Collaborative approach with the ability to work effectively across teams and with external partners.
• Proactive and solution-oriented mindset.

Desirable

• Previous experience in logistics, supply chain, or administration.
• Familiarity with shipping and customs documentation.

Personal Attributes

• Detail-oriented and accurate.
• Proactive and able to take initiative.
• Strong team player with a collaborative approach.
• Good time-management skills and ability to prioritise.
• Organised, adaptable, and solution-oriented.

Perks

• Discretionary yearly bonus
• 25 days holiday + Bank Holidays + your birthday off
• Flexible working
• 35 working hours per week with 1 hour lunch break
• 50% staff discount across AYBL Group
• Social events
• Pension scheme
• Free on-site parking
• Free gym membership
• £100 gift card upon joining
• Employee wellbeing support

Location

Our home is located in Redditch, South Birmingham, with easy access routes to the M5/M42, a 20-minute walk to the train station, as well as many bus routes. Not forgetting Arrow Valley Lake which is a stone\'s throw away and a beautiful spot to get those steps in or enjoy your lunch with a view.