Licensing Assistant

Festival Republic; Farringdon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading entertainment company is seeking a Licensing Assistant to join the planning team. This role involves supporting the Licensing Coordinator with administrative tasks related to event compliance and documentation. Ideal candidates will have strong communication skills, attention to detail, and be able to work under pressure. Onsite work is required throughout the summer, and the position offers a fixed-term contract for 9 months.

Benefits

Diversity and inclusion commitment

Qualifications

• Experience in festival or event assistance or administrative support is preferred.

Responsibilities

• Assist the Licensing Coordinator with event licensing.
• Write and update the Event Management Plan.
• Liaise with local agencies for event compliance.
• Update budget spreadsheets and collect contractor debriefs.
• Handle onsite tasks in the licensing office.

Skills

Excellent written and verbal communication skills

Exceptional attention to detail and accuracy

Organisational and administrative skills

Knowledgeable in Microsoft Office programs

Ability to prioritise and meet deadlines

Ability to work as part of a team

Demonstrable aptitude for detailed work

Job description

Job Summary

Company: Festival Republic

Location: Farringdon, London. Work onsite required throughout the summer.

Reports to: Licensing Coordinator

Working Hours: Monday to Friday 10am – 6pm, with extra weekend working throughout the festival season as required. Onsite hours are 8am – 8pm.

Contract: 9-month fixed term contract

Role Description

The Licensing Assistant role is predominately administrative, providing support to the Licensing Coordinators and is therefore a key part of the planning team for Festival Republic events. The main aim is to assist in completing tasks and meeting deadlines for each of the events.

Who You Are

You may have experience in the following roles: Festival / Event Assistant; Administrative support.

Competencies / Skills / Knowledge / Experience

• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Organisational and administrative skills
• Knowledgeable in Microsoft Office programs including Word and Excel
• Ability to prioritise and meet deadlines
• Ability to work as part of a team
• Demonstrable aptitude for detailed work

Behaviours

• Level-headed
• Aptitude for joined‑up thinking
• Comfortable working under pressure / in a pressurised environment
• Proactive approach to problem solving

What The Role Includes

• Assisting the Licensing Coordinator with the licensing of the event
• As delegated by the Licensing Coordinator, writing and updating the Event Management Plan and associated appendices along with other key submitted documents
• Assisting the Licensing Coordinator as delegated with the compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policies
• Assisting the Licensing Coordinator as delegated with strong liaison with statutory and non‑statutory local agencies (e.g. police, fire, ambulance service, landowner, environmental health, licensing, emergency planning)
• Regular liaison with and progress reports to the Licensing Coordinator
• Assisting the Licensing Coordinator as delegated to achieve the planning of the event in relation to traffic management, security, security co‑ordinators, eviction team, onsite medics, fire safety team, welfare team, campsite stewards, arena stewards, parking team, information team, lost property, noise consultants, structural engineers, mystery shoppers, complaints, debriefs etc.
• Assisting with quotes and updating budget spreadsheets on an ongoing basis as delegated
• As delegated by the Licensing Coordinator, sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required as a condition of contract is included
• Collating all Licensing contractors’ and staff requirements onsite
• Ensuring all contacts for the show are updated and circulated
• Feeding into the production schedule throughout the planning process and ensuring all contractors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings
• Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
• As delegated collecting contractor debriefs and passing to Licensing Coordinator for collation
• Ad hoc tasks as required
• Working onsite in the licensing office

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and home life. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

Festival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE

Monday 19th January 2026. We reserve the right to close applications at any time so encourage early application where possible.

#FestivalRepublic