Legal Secretary – Private Client / Conveyancing

Pertemps; Kilmarnock; On-site; GBP 40,000 - 60,000; Full time

Job summary

A well-established local law firm in Kilmarnock is looking for a Legal Secretary with experience in Private Client or Conveyancing. The ideal candidate will thrive in a busy legal environment, providing administrative support including drafting legal documents and managing client communications. This position offers a competitive salary and opportunities for training and career development in a collaborative team environment.

Benefits

Competitive salary

Company pension scheme

Collaborative team environment

Opportunities for training and career development

Qualifications

• Experience working as a Legal Secretary or in a legal administrative role is essential.
• Confidence in using Microsoft Office and legal case management systems is required.
• High attention to detail and strong communication skills are necessary.

Responsibilities

• Providing essential administrative and secretarial support to fee earners.
• Drafting, formatting, and proofreading legal documents and correspondence.
• Managing diaries, appointments, and client meetings.
• Handling calls, emails, and post with professionalism.

Skills

Experience as a Legal Secretary

Exposure to Private Client or Conveyancing work

Confident using Microsoft Office

Excellent organisational skills

Strong written and verbal communication

Attention to detail

Tools

Legal case management systems

Job description

Overview

Position: Legal Secretary – Private Client / Conveyancing
Location: Kilmarnock
Salary: Competitive, DOE

Pertemps are delighted to be working with a well-established local law firm in Kilmarnock to recruit a Legal Secretary to join their friendly and supportive team. If you’re an experienced Legal Secretary with a background in Private Client or Conveyancing - or looking to step into this area with solid legal admin experience - we’d love to hear from you.

This is a fantastic opportunity for someone who thrives in a busy legal environment and takes pride in delivering a high standard of administrative support.

What you’ll be doing

• Providing essential administrative and secretarial support to fee earners
• Drafting, formatting, and proofreading legal documents, reports, and correspondence
• Managing diaries, appointments, and client meetings
• Handling incoming calls, emails, and post with professionalism and efficiency
• Liaising with clients, court officials, and other legal professionals
• Maintaining accurate and up-to-date filing systems (digital and paper)
• Ensuring all documentation is handled confidentially and in line with legal procedures

What we’re looking for

• Experience working as a Legal Secretary or in a legal administrative role
• Ideally some exposure to Private Client or Conveyancing work
• Confident using Microsoft Office and legal case management systems
• Excellent organisational skills with the ability to multitask and manage priorities
• Strong written and verbal communication
• High attention to detail and a proactive, can-do attitude

What’s on offer

• A competitive salary, based on experience
• Company pension scheme
• A welcoming and collaborative team environment
• Opportunities for training and long-term career development