Legal Secretary - Private Client / Conveyancing

Pertemps Scotland; Kilmarnock; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable law firm in Kilmarnock is seeking a Legal Secretary to join their friendly team. The ideal candidate will have experience in legal administration and preferably in Private Client or Conveyancing. You will provide essential support to fee earners, manage documents and client interactions in a busy legal environment. This role offers a competitive salary, a pension scheme, and opportunities for training and career development.

Benefits

Company pension scheme

Collaborative team environment

Training opportunities

Qualifications

• Experience working as a Legal Secretary or in a legal administrative role.
• Exposure to Private Client or Conveyancing work is ideal.
• Confident using Microsoft Office and legal case management systems.

Responsibilities

• Provide essential administrative and secretarial support to fee earners.
• Draft, format, and proofread legal documents and correspondence.
• Manage diaries, appointments, and client meetings.
• Handle incoming calls and post professionally.
• Liaise with clients and legal professionals.

Skills

Legal administration experience

Microsoft Office proficiency

Strong written communication

Attention to detail

Organizational skills

Tools

Legal case management systems

Job description

Overview

Position: Legal Secretary - Private Client / Conveyancing

Location: Kilmarnock

Salary: Competitive, DOE

Pertemps are delighted to be working with a well-established local law firm in Kilmarnock to recruit a Legal Secretary to join their friendly and supportive team. If you're an experienced Legal Secretary with a background in Private Client or Conveyancing - or looking to step into this area with solid legal admin experience - we'd love to hear from you. This is a fantastic opportunity for someone who thrives in a busy legal environment and takes pride in delivering a high standard of administrative support.

Responsibilities

• Providing essential administrative and secretarial support to fee earners
• Drafting, formatting, and proofreading legal documents, reports, and correspondence
• Managing diaries, appointments, and client meetings
• Handling incoming calls, emails, and post with professionalism and efficiency
• Liaising with clients, court officials, and other legal professionals
• Maintaining accurate and up-to-date filing systems (digital and paper)
• Ensuring all documentation is handled confidentially and in line with legal procedures

Qualifications

• Experience working as a Legal Secretary or in a legal administrative role
• Ideally some exposure to Private Client or Conveyancing work
• Confident using Microsoft Office and legal case management systems
• Excellent organisational skills with the ability to multitask and manage priorities
• Strong written and verbal communication
• High attention to detail and a proactive, can-do attitude

What\'s on offer

• A competitive salary, based on experience
• Company pension scheme
• A welcoming and collaborative team environment
• Opportunities for training and long-term career development