Legal Secretary/Paralegal

Ian Mallon Solicitors Ltd; Newry; On-site; GBP 40,000 - 60,000; Full time

Job summary

A law firm in Newry is seeking a proactive Legal Secretary/paralegal to support the fee earners with administrative tasks on various litigation files. The ideal candidate will have experience in the legal sector, excellent communication abilities, and strong IT skills. The role includes managing diaries, handling calls, and ensuring a seamless client service. Salary is dependent on experience and the role is office-based.

Qualifications

• Previous experience in a similar role within the legal sector.
• Ability to draft and produce documents efficiently.
• Strong written and verbal communication skills.

Responsibilities

• Perform general office administration tasks.
• Manage incoming and outgoing calls.
• Liaise with court office staff and other stakeholders.
• Assist in preparing briefs and trial bundles.

Skills

Communication skills

Time management

Multitasking

Discretion

IT skills

Tools

Microsoft Word

Adobe Sign

Excel

Case Management software

Job description

We are looking to recruit a proactive Legal Secretary/paralegal who can provide administrative assistance to the firms' fee earners who act on a variety of legal matters.You will have the opportunity to work on an array of litigation files.You will be confident liaising with clients & colleagues, proactively organising and managing diaries as well as taking the lead on tasks to ensure a seamless service is provided. You must have the ability to work under pressure and meet tight deadlines.When applying, please ensure that your email address is noted on your CV and that your CV is up to date and contains full details of your experience and employment history to [e-mail]

Responsibilities

• General administration within the office to include scanning, filing, sorting and stamping incoming and outgoing mail.
• Answering incoming calls and making outgoing calls to clients, solicitors and other external stakeholders.
• Liaising with Court office staff both face to face and via telephone to ensure legal documents are stamped and issued.
• Learning the process of preparing Briefs for Counsel and preparing Trial Bundles.
• Liaising with clients and colleagues to ensure a seamless service is provided.

Skills and Qualifications

• Previous experience working in a similar role within the professional services sector, preferably legal.
• Ability to type, draft and produce documents efficiently and with ease is essential.
• First class communication skills both written and verbal.Initiative to learn and ability to self-motivate.
• Capability to prioritise and multitask effectively, with good time management and organisational skills.
• Experience of working under pressure to tight deadlines.
• Always demonstrate discretion and the ability to maintain absolute confidentiality.
• IT skills - Adobe Sign, Microsoft Word, Excel, typing, Case Management use, formatting and editing documents.

Further Information

The role will be based in our Newry office.Salary dependent on experience.

Area: Derry or Londonderry
Closing date: 04 Sep 2025