Legal Secretary

Elizabeth Michael Associates LTD; Retford; On-site; GBP 25,000 - 26,000; Full time

Job summary

A reputable legal practice is seeking a meticulous Legal Secretary in Retford. The ideal candidate will have experience in Conveyancing, excellent audio typing skills, and proficiency in Microsoft Office. Responsibilities include supporting fee earners, managing legal documents, and maintaining client relations. Offering a salary of £25,000 - £26,000 with standard working hours, this role is essential for smooth legal operations.

Qualifications

• Prior experience within the Conveyancing sector.
• High-speed and accurate audio typing skills.
• Confidence using digital dictation systems and case management software.

Responsibilities

• Provide comprehensive support to fee earners.
• Draft and format legal documentation.
• Act as a key point of contact for clients and third parties.

Skills

Audio typing

Organisational skills

Communication skills

Tools

Microsoft Office

Digital dictation systems

Case management software

Job description

Overview

Legal Secretary

Retford, DN22

GBP25,000 - GBP26,000

Monday Friday 9am 5pm

Looking for someone to start as soon as possible

Description

We are currently recruiting for a Legal Secretary experienced in Conveyancing on behalf of a well-established law firm. This is an excellent opportunity for a proactive and organised individual to join a reputable legal practice in a key support role.

The successful candidate will be responsible for delivering high-quality administrative and secretarial assistance to fee earners.

This position plays a crucial role in ensuring the smooth day to day running of legal operations, including the preparation of legal documents, management of case files, and professional client communication.

Responsibilities

• Provide comprehensive support to fee earners, including audio typing, copying typing, drafting letters, legal forms, contracts and completion statements
• Draft, format and proofread legal documentation such as contracts, transfers, leases and Land Registry forms
• Conduct and manage property-related searches (Land Registry applications, local authority, environmental, flood risk etc.) and follow-up communications
• Use Land Registry portal and handle requisitions as needed
• Organise and maintain client files - opening, updating and closing ensuring they are accurate, compliant and securely stored
• Act as a key point of contact for clients, estate agents, mortgage lenders, local councils and other third parties to coordinate information and timeline
• Deal with incoming calls, emails, correspondence and mail managing expectations and triage tasks effectively
• Manage solicitors diaries, schedule appointments and coordinate meetings efficiently
• Assist with processing invoices, billing and liaising with accounts as required
• Maintain confidentiality and professionalism in handling sensitive client data and documentation.

Person Specification

• Prior experience within the Conveyancing sector
• High-speed and accurate audio typing skills
• Confidence using digital dictation systems and case management software
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills.