Legal Secretary

Julie Rose Recruitment; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A respected legal recruitment agency in the UK is seeking an experienced Legal Secretary to join a Private Client team at a law firm. The successful candidate will be responsible for document management, diary management of fee earners, and provision of administrative support. This full-time role offers 25 days of holiday, private healthcare, and a hybrid working policy after probation.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share Bonus

Subsidised gym membership

Enhanced Maternity/Paternity Leave

Qualifications

• Proven experience as a legal secretary or in a similar role.
• Ability to manage diaries and schedule meetings efficiently.
• Experience with document production and proofreading.

Responsibilities

• Produce and amend documents with speed and accuracy.
• Manage diaries of allocated fee earners.
• Ensure all electronic and paper-based filing is maintained.

Skills

Strong administration experience

Excellent communication skills

Positive attitude

Methodical approach to work

50+ wpm typing speed

Strong attention to detail

Reliable

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

JRRL are looking for an experienced Legal Secretary to join the Private Client team of an established, Law Firm in Sevenoaks. The team covers a wide variety of services including will drafting, succession planning, tax efficient lifetime giving, disputed Wills, creation administration and termination of Trusts, advice to Trustees and Beneficiaries. The right candidate will be a legal secretary from any side of legal, a professional secretary, not someone looking to become a fee earner.

The role is fully office based to start however, 1 day a week from home could be arranged after probation.

Duties for the Legal Secretary:

• To produce and amend documents with speed and accuracy
• To format, paginate, number and present documents in company style
• To proofread all work, checking for spelling and grammar
• To proactively work with the fee earners to ensure relevant documentation is produced to meet clients expectations and deadlines
• Manage diaries of allocated fee earners in Microsoft Outlook

• Arranging meetings/conferences
• Sending and responding to invites
• Process expense claims, payment requisition forms, returned advances
• To process all forms including new client form, new matter form, money laundering form, training course booking forms etc.
• To ensure that all electronic filing and paper-based filing is up to date and maintained at regular intervals
• To prepare narratives and bills and keep billing files up to date
• To carry out photocopying and scanning as required

Person specification for the Legal Secretary:

• Strong administration experience
• Excellent communication skills
• Positive, enthusiastic and professional approach
• Ability to work independently and prioritise work streams
• Methodical approach to work and management of fee earners and team projects
• Strong attention to detail, high level organisational skills and reliable
• Self-motivated with an ability to use own initiative with a desire to learn
• 50+ wpm typing speed
• Solid understanding of key IT packages to include Outlook, Word, PowerPoint and Excel
• A team player with a desire to succeed and grow
• Good spelling and punctuation

Benefits for the Legal Secretary:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile Working Policy
• Dress for your Day Policy

This Legal Secretary role is a full-time permanent role. The lower end of the salary scale would be paid to someone with less experience and the higher end to someone who has a higher level of experience.