Legal Onboarding Executive

KINGSGATE RECRUITMENT; Altrincham; On-site; GBP 25,000; Full time

Job summary

A recruitment agency for legal and property professionals is looking for a Legal Onboarding Executive in Altrincham. This position involves client engagement and case management. The successful candidate will serve as the main point of contact for new clients, ensuring a professional onboarding process. Strong written communication skills, organisational abilities, and familiarity with MS Office are crucial. If you're motivated to work in a structured environment and enjoy client interaction, apply now to join a dynamic real estate team.

Qualifications

• Knowledge of the conveyancing process is desirable but not essential.
• Ability to manage multiple deadlines efficiently.
• Maintain high levels of confidentiality and accuracy.

Responsibilities

• Act as the primary point of contact for new clients.
• Set up new conveyancing files and ensure details are correct.
• Support reception by handling incoming calls.

Skills

Strong written English, spelling, and grammar

Fast, accurate typing and excellent document formatting skills

Confident using MS Office (Word, Excel, Outlook)

Highly organised and reliable

Professional communication skills

Willingness to learn

Willingness to learn

Tools

MS Office (Word, Excel, Outlook)

PDF tools

Job description

Location: Altrincham
Department: Real Estate
Employment Type: Full-time
Reports To: Welcome Team Manager

Salary: £25,000

About the Opportunity

We are recruiting on behalf of a well-established firm within the property and legal sector that is seeking a Legal Onboarding Executive to join its busy Real Estate team. This role plays a key part in ensuring new clients are welcomed professionally, onboarded efficiently, and supported throughout the early stages of their conveyancing journey.

You will be the first point of contact for clients, guiding them through initial queries, preparing accurate quotes, handling documentation, and ensuring each file is opened correctly and passed on to the appropriate case handler. This is an excellent opportunity for someone who enjoys client interaction, has strong organisational skills, and thrives in a process-driven environment.

Key Responsibilities

Client Engagement & Quoting

• Act as the primary point of contact for new clients, offering a friendly, professional service

• Understand client needs over the phone and provide accurate, detailed quotes

• Proactively follow up on new leads to maximise conversion and support business growth

Case Management

• Set up new conveyancing files, ensuring all client details are correct and assigned to the appropriate fee earner

• Use case management software effectively to streamline form completion and minimise errors

• Report system issues or improvement ideas to the Welcome Team Manager to enhance productivity

Relationship Building

• Work closely with the conveyancing team to understand workloads and allocate new files appropriately

• Assign files fairly based on capacity and expertise

• Ensure individual fee earner requirements are met and seek clarification where needed

Call Management

• Support reception by handling incoming calls and managing enquiry queues

• Assess client needs and transfer calls to the appropriate fee earner

• Provide basic file updates when information is available on the case management system

Quality & Compliance

• Adhere to SRA standards, data protection requirements, and firm policies

• Maintain high levels of confidentiality and accuracy across all documentation

Required Skills & Experience

• Strong written English, spelling, and grammar

• Fast, accurate typing and excellent document formatting skills

• Confident using MS Office (Word, Excel, Outlook) and PDF tools

• Highly organised, reliable, and able to manage multiple deadlines

• Professional communication skills and a client-focused mindset

• Willingness to learn and develop

• Knowledge of the conveyancing process is desirable but not essential

Performance Expectations

• High accuracy and timely completion of documents

• Positive compliance audits and correct handling of KYC/engagement paperwork

• Reliable productivity and consistent task management

• Strong service delivery with positive feedback from clients and colleagues

• Continued development and increased autonomy over time

If you enjoy working directly with clients, thrive in structured processes, and want to be part of a supportive legal team, we would love to hear from you. Apply today to be considered for this opportunity. Get in touch with the team on 02085497212 or submit your CV using the link below