Legal Assistant - Commercial Property

Maze Recruitment Services Ltd; England; On-site; GBP 25,000 - 27,000; Full time

Job summary

A prestigious recruitment agency is seeking a capable Team Assistant specialized in commercial property to support their busy department. The role offers a salary ranging from £25,000 to £27,000 depending on experience, along with excellent benefits. Responsibilities include managing files, communicating with clients, and assisting with diary management. Ideal candidates will have experience in conveyancing or commercial property, possess strong communication skills, and be a team player committed to customer service.

Benefits

26 days of leave plus public holidays

Excellent additional benefits

Responsibilities

• Manage administrative tasks from file opening to closing.
• Transcribe dictation as required.
• Organize incoming and outgoing communication.
• Maintain document management according to protocols.
• Keep lawyers updated on task progress.
• Assist with office management and reception duties.
• Cover for other team assistants as needed.

Skills

Conveyancing or Commercial Property experience

Excellent knowledge of Microsoft Office

Excellent telephone manner

Excellent communication skills

Team player

Ability to work under pressure

Commitment to customer service

Build rapport with clients

Job description

JOB TITLE: TEAM ASSISTANT - COMMERCIAL PROPERTY

Salary: £25,000 - £27,000 depending on experience

Benefits: 26 + stats + excellent additional bens

Our highly regarded, long-standing client is seeking a capable, personable, and proactive Legal Admin/Assistant to join their busy Commercial Property department. We are looking for an enthusiastic individual, and if you’re organised, dependable, and keen to strengthen your expertise within a respected firm, this opportunity offers both stability now and potential for long-term growth.

Daily Duties:

• Dealing with the administrative aspects of the matter from file opening to file closing, include all compliance, file organisation and record keeping, billing, key dates, write-offs, credit control matters, payment requests, and archiving.
• Transcribing dictation.
• Scanning and allocating the post to the matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TAs when absent.
• Undertake department-specific duties where applicable.

PERSON SPECIFICATION:

• Conveyancing or Commercial Property experience
• Excellent knowledge of Microsoft Office
• Have an excellent telephone manner
• Excellent communication skills
• Team player
• Take ownership of your workload
• Ability to work under pressure to set deadlines
• Willingness to work well as part of a busy, friendly team
• A commitment to providing excellent customer service
• Can build a rapport with clients
• Honest and trustworthy