Legal Assistant

SF Recruitment; Metropolitan Borough of Solihull; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency has partnered with a global organization in Solihull to seek a Legal Assistant for their Exec office team. This permanent, site-based role involves providing extensive administrative support to the Legal Counsel, managing documents, and conducting legal research. Applicants should have previous experience in a legal environment, strong communication skills, and excellent attention to detail.

Qualifications

• Previous experience providing administrative and secretarial support in a legal environment.
• Meticulous attention to detail in all aspects of work.
• Excellent typing and IT skills with proficiency in Microsoft 365.

Responsibilities

• Proactive personal assistance to Legal Counsel including extensive inbox management.
• Prepare, format, amend and proof-read legal documents.
• Conduct thorough research for legal arguments.
• Acting as the first point of contact for queries.
• Schedule meetings and record minutes.
• Manage day-to-day office operations.

Skills

Administrative support in a legal environment

Attention to detail

Document management

Excellent typing and IT skills

Time management skills

Written and verbal communication

Experience with senior executives

Minute taking

Handling confidential information

Education

GCSE English A*-C or equivalent

Tools

Microsoft 365

Job description

SF Recruitment have partnered with a global organisation with state of the art offices in Solihull, that are looking to recruit a Legal Assistant to join their Exec office team. This role is permanent, site based, and sits within a brilliant, supportive and friendly team.

Salary: £30,000-£40,000

Working pattern: full time site based Monday - Friday 9am-5pm with some flexibility when required

Responsibilities

• Proactive personal assistance to Legal Counsel including extensive inbox management, transcription and audio dictation as well as arranging travel and accommodation.
• Prepare, format, amend and proof-read a wide variety of legal documents including agreements, contracts, wills and powers of attorney under the guidance of Legal Counsel.
• Conducting thorough research to obtain factual information, case law and statutory references that reinforce legal arguments or address specific legal matters.
• Acting as first point of contact for queries from other business areas and offices across the organisation and taking the initiative to respond on behalf of Legal Counsel.
• Schedule meetings and record minutes with precision and accuracy.
• Manage day-to-day office operations such as answering telephone calls, responding to emails, handling mail, expenses and maintaining both physical and electronic filing as well as booking meeting rooms, providing hospitality and maintaining office supplies.
• Provide ad-hoc support to the Executive Office and Finance Team as well as providing reception cover when needed.
• Contribute positively to the organisation's working culture.

Skills and Qualifications

• Previous experience providing administrative and secretarial support in a legal environment.
• Meticulous attention to detail in all aspects of work as well as experience of document management (using track changes, automatic numbering, formatting and producing document comparisons).
• Excellent typing and IT skills with proficiency in Microsoft 365 (including Teams).
• Strong ability to manage multiple tasks, prioritise effectively and demonstrate excellent time management skills in a fast-paced environment.
• Excellent written and verbal communication skills enabling professional interaction with colleagues, other stakeholders and external parties.
• Experience of working with senior executives and professionally presented.
• Team player with confidence in dealing with staff at all levels and a proactive, positive approach.
• Experienced in minute taking, transcribing and audio dictation.
• Ability to handle sensitive and confidential information with integrity and professionalism.
• A*-C GCSE English or equivalent qualification