Legal Administrator - Private Client

Geldards LLP; Nottingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading regional law firm in Nottingham is seeking a Legal Administrator to provide vital administrative support to the Private Client team. Responsibilities include audio typing, managing client calls, document preparation, and appointment scheduling. The ideal candidate should have strong communication skills, attention to detail, and be capable of working in a team. This full-time role offers numerous benefits, including generous annual leave and opportunities for professional development.

Benefits

35 hour working week

25 days annual leave

Life Assurance

Pensions Scheme

Employee Assistance Programme

Salary Sacrifice Options

Legal Services Discounts

Opportunities for development and training

Qualifications

• Ability to communicate confidently with both clients and all department levels.
• Must be computer literate.
• Ability to prioritize, meet strict deadlines and work under pressure.
• High attention to detail and accuracy is essential.
• Must be able to work as part of a team as well as to use own initiative.
• Project a professional image at all times.

Responsibilities

• Provide administrative assistance to Partners and fee earners.
• Audio typing and document preparation.
• Answer incoming calls and manage messages.
• Arrange meetings, appointments, and travel.
• Prepare draft bills and handle accounts forms.
• Maintaining file administration and managing confidentiality.

Skills

Confidence in communication

Computer literacy

Ability to prioritize

Attention to detail

Teamwork

Professional image

Job description

Overview

Geldards LLP is a leading regional law firm with offices in Cardiff, Derby, Nottingham and London. We are currently recruiting for a Legal Administrator to join our Private Client team in our Nottingham office.

In this role you will be a key player in the Private Client team in Nottingham, primarily providing comprehensive administrative assistance to Partners and other fee earners in the department.

Department

Private Client

Employment Type

Permanent - Full Time

Location

Nottingham

Responsibilities

• Audio typing via digital dictation system of documents such as letters, correspondence, contracts and attendance notes.
• Copy typing draft to finished items.
• Answering external calls to fee earners or general telephone enquiries into the team and politely taking an accurate message and contact details to promptly pass on to the relevant fee earner if they are unavailable, and advising caller as to when they may expect a call back.
• Processing incoming cheques and acknowledgments.
• Arranging appointments, meetings, room bookings, travel and accommodation, and lunches as required.
• Photocopying, faxing and scanning documents as and when required.
• Preparing draft bills, including disbursements from billing guides, updating team billing schedule.
• Preparing relevant forms for accounts including payment requests, etc.
• Completing IHT forms and wills, powers of attorney and other legal documents (under the direction of a fee earner).
• File administration and closures and money laundering requirements.
• Exercise confidentiality, discretion, personal sensitivity and utmost courtesy in all aspects of the role, particularly when dealing with clients.
• Dealing with telephone enquiries from new/existing clients regarding release of wills, deeds and requests for other information, and liaising with fee earners to respond appropriately.
• Scheduling deeds, wills, powers of attorney and other Private Client documents and requesting receipt upon dispatch.
• Carrying out online HMLR searches for office copy entries.
• Preparing official forms for searches and applications.
• Engrossment of wills, trust deeds and other legal documents prepared within the team as requested by fee earners.
• Updating critical dates diary, wills, powers of attorney and trust databases.

Skills, Knowledge and Expertise

• Ability to communicate confidently with both clients and all department levels across the Firm.
• Must be computer literate.
• Ability to prioritise, meet strict deadlines and work under pressure.
• High attention to detail and accuracy is essential.
• Must be able to work as part of a team as well as to use own initiative.
• Project a professional image at all times.

Benefits

• 35 hour working week - Monday to Friday, 9am to 5pm.
• 25 days annual leave plus bank holidays (increasing to a maximum of 30 days for additional years of service).
• A day off on your birthday each year (or closest working day).
• Life Assurance (x3 times salary).
• Pensions Scheme (Legal and General).
• Dedicated Employee Assistance Programme Telephone Line.
• Salary Sacrifice Options (including Cycle to Work Scheme, additional pension contributions and annual leave purchase options).
• Staff Legal Services Discounts.
• Opportunities for development and training to help you achieve your goals.

If you would like to have a confidential discussion with regard to your career and your next move, or have any questions please feel free to contact [e-mail].

We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity having some form of reasonable adjustment can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, are there any adjustments we can make to the recruitment process to make it better or more accessible to you? If so, please feel free to let us know.

About Geldards

Established over 100 years ago in Wales, we are a strong and successful full-service national law firm. From our offices in Cardiff, Derby, Nottingham and London, our team of over 320 talented individuals support a broad range of clients throughout the UK, Europe and internationally. We are an open and friendly business with integrity and aim to develop long-term, mutually beneficial relationships with our clients. We deliver quality legal advice and continuously improve our service by setting aspirational goals and adopting innovative technology and environmental targets.

We offer high quality and practical legal services to private and public sector organisations, including local authorities, public bodies, charities, and government agencies, as well as private individuals and families.

Application and Hiring Process

Apply now. Our Hiring Process includes Stage 1: Applied, Stage 2: Review, Stage 3: Interview, Stage 4: Offer, Stage 5: Hired. Find out more or register your interest to be notified of roles that meet your criteria.

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