Lead Administrator (Logistics)

Pertemps Scotland; Kilmarnock; On-site; GBP 40,000 - 60,000; Full time

Job summary

A logistics and operations company in Kilmarnock is seeking a Supervisor to oversee a team of administrators. The ideal candidate will manage import documentation, ensure compliance, and maintain operational efficiency. Strong organisational skills and proficiency in Microsoft Office are required. This role is suited for a dynamic leader who excels in accuracy and efficiency while thriving in a structured environment.

Qualifications

• Strong organisational and time-management skills with excellent attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Confident communicator with strong written and verbal skills.
• Experience in managing processes, people, and compliance in a fast-moving environment.

Responsibilities

• Supervise a team of administrators managing documentation flow.
• Oversee handling and verification of import paperwork.
• Liaise across teams to ensure seamless operations.
• Prepare and distribute transport documentation.
• Coordinate onboarding and compliance checks.
• Support rostering for operational coverage.
• Promote a safe and efficient working environment.

Skills

Organisational skills

Time-management skills

Proficiency in Microsoft Office

Communication skills

Leadership skills

Job description

The Role

You'll be responsible for supervising a team of administrators while managing the flow of documentation and processes that keep imports moving smoothly. This is a hands-on role, requiring someone who can balance people management with operational delivery.

• Oversee the handling and verification of import paperwork.


• Liaise across operational teams to ensure documentation, clearance, and final mile deliveries run seamlessly.


• Prepare and distribute manifests, load plans, and other transport documentation.


• Act as the first point of contact for staff queries around HR, rosters, payroll, training, and day-to-day issues.


• Coordinate onboarding, right-to-work checks, ID management, and training compliance.


• Support rostering and scheduling to maintain full operational coverage.


• Maintain accurate staff and operational records, ensuring compliance with regulations.


• Promote a safe, secure, and efficient working environment, adhering to health & safety and data protection standards.


• Build and maintain positive relationships with internal and external stakeholders.

What We\'re Looking For

• Strong organisational and time-management skills with excellent attention to detail.


• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).


• Confident communicator with strong written and verbal skills.


• A team-oriented leader who can also work independently under pressure.


• Experience in managing processes, people, and compliance in a fast-moving environment.

This role is ideal for someone who thrives in a structured yet dynamic environment, enjoys leading a team, and takes pride in delivering accuracy and efficiency.

For more information please contact Codie Smith at Pertemps