Junior Executive Assistant

Adecco; City Of London; On-site; GBP 29,000 - 39,000; Full time

Job summary

A dynamic start-up in London is seeking a Junior Executive Assistant to provide administrative and operational support during a maternity cover. This role involves managing executive communications, preparing meeting agendas, overseeing office management, and assisting with HR tasks. The ideal candidate is proactive, detail-oriented, and has experience in similar fast-paced environments. The position is office-based, offering a salary range of £29,000–£39,000, targeting around £34,000.

Qualifications

• Experience in a start-up or fast-paced environment.
• Self-management abilities and proactivity.
• Strong attention to detail and comfort with technical terminology.

Responsibilities

• Provide administrative and project support to the COO.
• Manage executive communications and scheduling.
• Prepare and distribute meeting agendas and minutes.
• Liaise with the legal team for document transcriptions.
• Oversee general office management and stock control.
• Assist in organizing company events and incentives.
• Handle HR administration tasks.
• Support a team of 16 during restructuring.

Skills

Proactive self-management

Attention to detail

Technical and legal terminology

Quick learner

Resilience to changing priorities

Independence

SharePoint proficiency

Excel proficiency

Job description

Junior Executive Assistant / Operations Support

Contract: 12-month FTC (Feb 2026 – Feb 2027)

Location: Monument, London

Hours: 9:00 AM – 5:00 PM, Monday – Friday (fully office‑based, minor flexibility for appointments)

Salary: £29,000 – £39,000 (targeting around £34,000)

About the Company

A small, dynamic start‑up with 16 employees operating across multiple entities within mortgages and insurance. The business facilitates 100% mortgages and provides insurance solutions. The mortgage arm is revenue‑generating and works with approximately 20 vendors, while the insurance division is currently in its foundational stage, preparing for future growth.

Role Overview

This is a 12‑month maternity cover position starting mid‑February. The role supports the COO and wider leadership team with operational and administrative tasks during a period of transition and growth. While some responsibilities will remain with the current Operations Manager during KIT days, this role is critical for maintaining smooth day‑to‑day operations.

Key Responsibilities

• Provide administrative and project support to the COO, including data migration tasks.
• Manage executive communications: scheduling meetings, sending agendas, email follow‑ups, and reminders.
• Prepare and distribute meeting agendas and minutes for monthly and quarterly meetings.
• Liaise with the legal team to transcribe and review minutes using provided templates.
• Oversee general office management, including stock control and landlord liaison.
• Assist with organising company events and office incentives.
• Handle HR administration tasks such as policy updates and annual leave requests.
• Support the team of 16 across multiple entities, addressing operational needs arising from recent restructuring.
• Limited involvement with the insurance division, primarily for board meetings.
• Adapt to a fast‑paced, reactive environment where priorities may shift daily.
• Work closely with the COO while managing own workload independently.

Ideal Candidate Profile

• Previous experience in a start‑up or similar fast‑paced environment.
• Highly proactive and capable of self‑management.
• Strong attention to detail, comfortable with technical and legal terminology.
• Quick learner with resilience to changing priorities and imperfect processes.
• Proficient in SharePoint and Excel.
• Comfortable working independently and driving tasks forward.
• Adaptable and not easily overwhelmed by external pressures.

Team Culture

The environment is collaborative and hands‑on, requiring flexibility and initiative. You'll work closely with senior leadership who value pragmatism and efficiency. The role will evolve over time, so adaptability is key.

Interview Process

• Preferred: In‑office interview with senior leadership.
• May include one or two stakeholders depending on availability.

Equal Opportunities Statement

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.