Infection prevention service administrator

NHS; Hazel Grove; On-site; GBP 22,000 - 28,000; Full time

Job summary

A prominent healthcare provider in Hazel Grove is seeking an Infection Prevention Service Administrator. In this role, you will provide key administrative support to ensure the efficient operation of the Infection Prevention & Control service. Responsibilities include managing appointments, maintaining supplies, and coordinating meetings. Ideal candidates should possess a good educational background, proficiency in Microsoft Office, and experience in clerical roles. The organization promotes diversity and offers flexible work arrangements, along with competitive benefits including generous leave policies and financial advice services.

Benefits

27-33 days of annual leave plus bank holidays

Salary sacrifice schemes

Cycle to work scheme

Stockport Credit Union financial advice

Qualifications

• Minimum GCSE level education or equivalent experience required.
• ECDL qualification or equivalent preferred.
• Working knowledge of office procedures such as filing and record keeping.
• Knowledge of NHS data quality standards and confidentiality.

Responsibilities

• Provide general administrative support to the IPC service team.
• Maintain accurate team diaries and arrange meetings and appointments.
• Assist in preparing for IPC meetings, taking notes and follow-ups.
• Order supplies via in-house supply chain systems.

Skills

Working knowledge of Microsoft Office

Customer Care Experience

Clerical/ administration support experience

Awareness of confidentiality

Education

Good general level of academic education to GCSE level or equivalent

ECDL qualification or equivalent

Tools

Advantis

Job description

Infection prevention service administrator

The post holder is an integral part of the Infection Prevention & Control service team, providing administration duties, maintaining IPC supplies, stock ordering, liaising and interacting with other healthcare professionals, patients relatives and staff and signposting people to the appropriate member of staff

The post holder will assist and prepare for regular IPC meetings and support the note taking and follow up actions as required.

The post holder will maintain up to date and accurate team diaries which include making appointments, arranging meetings, events and venues.

Main duties of the job

• The post holder will provide general administrative support to the IPC service team
• The post holder will contribute to the standardisation of administrative systems and processes within the IPC service
• The post holder will maintain up to date and accurate team diaries which include making appointments, arranging meetings, events and venues
• The post holder will assist and prepare for regular IPC meetings and support the note taking and follow up actions as required
• Undertake filing duties and inputting of data around the service needs
• Complete other general administration duties as required by the team such as printing, managing the IPC service mailbox, post, answering telephone calls and taking messages

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice

Job responsibilities

• To organise and prioritise own workload daily to ensure that time deadlines are met and urgent work is accommodated
• maintain confidentiality of all information relating to patients and staff gained through your employment within the organisation
• To order goods/stationary using inhouse supply chain and unit 4 ordering system
• To book travel/hotel accommodation via the business system
• Comply with trust policies for personal and patient safety and for prevention of healthcare associated infections, this includes a requirement for rigorous and consistent compliance with policies, procedures and guidelines in relation to all aspects of infection prevention

Person Specification

Education and Qualifications

• Good general level of academic education to GCSE level as a minimum or equivalent experience
• ECDL qualification or equivalent

Knowledge

• Working knowledge of Microsoft Office
• Working knowledge of office procedures (filing, post, record keeping etc.)
• Awareness of concept of confidentiality in relation to healthcare
• Knowledge of NHS data quality standards

Experience

• Working within a team/service
• Clerical/ administration support experience
• Customer Care Experience
• Experience of dealing with the public
• Experience of using Advantis

skills & abilities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.