Human Resources Assistant

Venesky Brown; Glasgow; On-site; GBP 31,000 - 37,000; Full time

Job summary

A public sector organisation in Scotland is seeking an HR Assistant on a contract basis until 20th November 2026. The role involves maintaining employee records, supporting recruitment campaigns, and managing attendance issues. Ideal candidates will possess SCQF Level 6 qualifications and have experience in HR processes and systems. This position offers a salary range of £31,619 - £36,561 per annum and requires strong communication and analytical skills.

Qualifications

• Qualified to SCQF Level 6 (SVQ3/NC).
• Experience in producing and presenting metrics.
• Good attention to detail for data integrity.

Responsibilities

• Support the maintenance and updating of employee records.
• Monitor absence triggers to manage attendance.
• Support recruitment campaigns and induction events.

Skills

Continuous Professional Development (CPD)

HR processes and practices

Attention to detail

Analytical skills

Verbal and written communication skills

IT skills in Word, PowerPoint, Excel

Education

SCQF Level 6 (SVQ3/NC)

Tools

HR Agresso

Job description

Venesky-Brown’s client, a public sector organisation with offices across Scotland, is currently looking to recruit an HR Assistant for a contract until 20th November 2026 on a salary between £31,619 - £36,561/annum.

Responsibilities

• Support the maintenance and updating of the establishment plan and employee records on HR Agresso and administering the range of employee events to ensure clear audit trail and record of change and events and timely administration of pay affecting changes
• Support attendance management by monitoring absence triggers ensuring managers are aware of their roles and responsibilities in addressing attendance issues
• Support the maintenance of a up to date Job Description and Job Evaluation database through secretariat to the Job Evaluation panels, ensuring appropriate version control and Job Evaluation records and panel decisions are maintained and with a clear audit trail of evaluation decisions.
• Provide support for recruitment campaigns this can be from coordinating assessment centres to participation in selection activities such as interviews or group exercises
• Provide support for induction events ensuring content is up to date and relevant for attendees
• Actively contribute to the continuous improvement of the HR & OD service offer
• Support the maintenance and updating of the establishment plan and employee records on HR Agresso and administering the range of employee events to ensure clear audit trail and record of change and events and timely administration of pay affecting changes
• Work with HR Assistant colleagues to ensure consistency in service delivery and our approach to coaching, guiding and advising managers across the organisation in interpreting HR Policies people management and development of good practice through interpretation of HR Policies in line with business principles
• Actively utilise HR Management Information (MI) to develop solutions and approaches with support from the HR Business Partner, which the business can take forward to maintain, rebuild and develop effectiveness at both an individual and team level
• Actively contribute to the continuous improvement of the HR service offer through raising ideas for improvement and participation in projects / working groups

Essential Skills

• Qualified to SCQF Level 6 (SVQ3/NC)
• Clear evidence of Continuous Professional Development (CPD)
• Experience in the production and presentation of metrics
• Experience of interpreting and applying knowledge of employment legislation, regulations and HR policies
• Experience of managing an HR Information System
• Knowledge of HR processes and practices to administer the contract of employment
• Ability to provide accurate Management Information (MI) to support organisational / operational development and decision making
• Good attention to detail for data integrity and employee contractual administration
• Good analytical skills to identify data trends including the quality of data
• Good administrative skills gained within a highly customer-focused environment
• Effective coaching skills
• Effective verbal and written communications skills
• Knowledge of HR policies, processes and employment legislation
• Good IT skills - in Word, PowerPoint, Excel
• Builds good working relationship through effective written and verbal communication
• Approachable and able to build rapport quickly
• Displays tact, professionalism, flexibility and a high level of customer service
• Good appreciation for confidentiality and discretion within environment of sensitive personal data and information.
• Works on own initiative, is proactive and self-managing in taking accountability for actions.
• Focussed on providing a good customer experience
• Ability to manage changing and conflicting priorities
• Confident managing simultaneous demands
• Solution focussed to solve diverse problems whilst ensuring a high level of accuracy and quality
• Able to work as part of a team and sharing best practice
• Actively questions to understand and check understanding of others
• Focused on continuous improvement to facilitate process improvements and effective service delivery

Desirable Skills

• Chartered Institute of Personnel and Development (CIPD) qualified or working towards
• Previous experience of operating in an HR Shared Service Environment
• Experience of handling recruitment, pension, and contract related queries
• Experience of working with Agresso Business World HR System
• Experience of supporting organisational change
• Previous experience of establishing, and working to, Service Level Agreements
• Previous experience of supporting a diverse HR environment
• Previous experience of successfully delivering HR projects
• Previous experience of working in a unionised environment
• Experience of reviewing and developing policies and procedures
• Experience of supporting organisational change
• Knowledge of Agresso Business World HR System

If you would like to hear more about this opportunity please get in touch.