HR Onboarding Compliance Officer Corporate

HCA HEALTHCARE UK; City of Westminster; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading healthcare organization in London is looking for a skilled HR Onboarding & Compliance Officer to ensure all new colleagues experience a supportive onboarding process. You will manage pre-employment checks, draft contracts, and maintain compliance records. Ideal candidates will have strong HR experience, excellent communication skills, and a keen attention to detail. This role plays a critical part in regulatory compliance and supports the overall mission of care and improvement of human life.

Benefits

Up to 25 days holiday plus bank holidays

Private pension scheme

Season Ticket Loan

Group Life Assurance

Critical illness cover

Enhanced Maternity and Paternity pay

Corporate staff discounts

Flexible health benefits

Qualifications

• Strong experience in HR/onboarding compliance.
• Experience in healthcare onboarding is desirable.
• Excellent communication skills to liaise with candidates.
• High attention to detail with sensitive information.
• Strong organizational skills to prioritize workload.

Responsibilities

• Manage the full pre-employment checking process.
• Draft and issue all written offers and contracts.
• Engage candidates throughout the onboarding cycle.
• Book and coordinate corporate induction.
• Conduct daily audits of compliance documentation.

Skills

HR compliance

Communication skills

Organizational skills

Problem-solving

Attention to detail

Tools

HR systems

Job description

About the role

We're looking for a HR Onboarding & Compliance Officer to join our HR Operations & Onboarding Team based in London. This team plays a crucial role in ensuring every new colleague joining HCA UK experiences a seamless, safe and supportive introduction into our organisation. Our work directly impacts patient care by ensuring every person who joins us is fully compliant, prepared, and set up for success from day one. As a HR Onboarding & Compliance Officer, you'll be central to delivering a world class onboarding experience. You'll manage pre employment checks, draft offer letters and contracts, coordinate corporate induction, provide guidance to stakeholders, and maintain the compliance records that support our wider workforce planning. This is a varied and fast paced role where you'll build strong relationships, support continuous improvement, and ensure our standards meet regulatory requirements across the organisation. Above all else, we're committed to the care and improvement of human life. It's this guiding vision that influences everything we do at HCA UK. From the CEO to colleagues on the floor, we all play a part in delivering exceptional care to our patients. Others may see this as just a role within HR, but to us, you'll be part of a wider team with a unique sense of purpose - one that helps improve lives every single day.

Responsibilities

• Manage the full pre employment checking process, ensuring all required compliance documents are obtained ahead of start dates (DBS, Right to Work, references, OH clearance, registrations, risk assessments and more).
• Draft and issue all written offers, contracts and associated onboarding documentation.
• Proactively engage candidates throughout the onboarding cycle, ensuring a smooth, positive experience and minimising the risk of candidate withdrawals.
• Book and coordinate corporate induction, ensuring all new starters are confirmed onto an appropriate session.
• Complete pre hire and full hire actions within HR systems to support accurate workforce planning.
• Liaise closely with Resourcing, HR Business Partners and Hiring Managers to keep them updated on progress, challenges and risks.
• Conduct daily audits of compliance documentation and maintain systems that monitor ongoing workforce compliance.
• Identify and mitigate potential delays, escalating issues and proposing solutions where appropriate.

Qualifications

• Strong experience from within HR/onboarding compliance focused environment.
• Experience within healthcare/clinical onboarding compliance is desirable.
• Excellent communication skills with the ability to liaise confidently with candidates and stakeholders at all levels.
• High attention to detail and accuracy when handling sensitive data and contractual information.
• Ability to analyse information, problem solve and propose practical solutions.
• Strong organisational skills, able to prioritise a busy workload and meet tight deadlines.
• A collaborative, patient and approachable style with a commitment to exceptional customer care.
• Working knowledge of HR policies, onboarding processes, Right to Work checks and compliance standards (desirable but not essential).
• Proficient IT and HR systems experience.

Benefits

• Up to 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you.
• Private pension contribution which increases with length of service.
• Season Ticket Loan and Cycle to Work scheme.
• Group Life Assurance from day one.
• Critical illness cover.
• Enhanced Maternity and Paternity pay.
• Corporate staff discount for all facilities including Maternity packages at The Portland.
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you.
• Discounts with over 800 major retailers.

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other. Our mission is simple, above all else we're committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

• Unique and Individual: We recognise and value everyone as unique and individual.
• Kindness and compassion: We treat people with kindness and compassion.
• Honesty, integrity and fairness: We act with absolute honesty, integrity and fairness.
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity.

Reasonable adjustments

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we're happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.