HR Coordinator

Millennium Hotels and Resorts; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading hospitality company in the United Kingdom seeks a detail-oriented HR Coordinator to provide professional HR administrative support across the employee lifecycle. Responsibilities include managing HR processes, coordinating recruitment, maintaining employee records, supporting payroll, and promoting wellbeing initiatives. The ideal candidate will have proven HR experience, excellent communication skills, and high proficiency in HRIS software. This role plays a pivotal part in fostering a supportive organizational culture.

Qualifications

• Proven HR Administration experience covering the full employee lifecycle.
• Confidence in supporting payroll processes and handling sensitive data.
• High proficiency in HRIS and HR software.

Responsibilities

• Deliver accurate HR administrative support across the employee lifecycle.
• Manage end-to-end HR processes including recruitment and onboarding.
• Prepare documentation for employee relations meetings.

Skills

HR Administration experience

Payroll administration

Attention to detail

Tech-savviness

Understanding of UK employment law

Excellent communication skills

Tools

HRIS/Ciphr

Microsoft Office

Google Suite

Job description

In your new role, you will deliver accurate, timely, and professional HR administrative support across the entire employee lifecycle, ensuring full compliance with regulatory and legislative requirements while fostering a person‑centred organisational culture. This role is pivotal in driving efficiency and exceptional service through the proactive use of automation and system improvements, safeguarding data integrity, and providing comprehensive support for all HR and payroll processes. Acting as a key point of contact, the HR Co‑ordinator helps create a collaborative and supportive environment aligned with the People Strategy and the organisation's wider Strategic Plan.

Frontline HR Support

• Act as a first point of contact for HR queries, managing the HR inbox and responding promptly and professionally.
• Escalate complex issues to the wider HR team when needed.

HR Administration

• Manage end‑to‑end HR processes including recruitment, onboarding, induction, training, employee relations, and off‑boarding.
• Maintain accurate employee records and ensure compliance with data protection and safeguarding requirements.

Recruitment & Onboarding

• Coordinate job adverts, descriptions, and person specifications in line with branding and media strategies.
• Handle pre‑employment checks (DBS, right‑to‑work, references) and prepare all contractual documentation.
• Organise induction programmes and liaise with IT for new starter equipment.

Employee Relations & Wellbeing

• Prepare documentation for disciplinary, grievance, and performance meetings; attend as note‑taker when required.
• Support wellbeing initiatives and promote an inclusive workplace culture.

Leaver Management

• Oversee the full leaver process, including exit interviews, property returns, system access termination, and issuing termination paperwork.

Payroll & Benefits

• Assist with payroll processing in collaboration with Finance and external providers.
• Administer employee benefits and statutory leave (maternity, paternity, shared parental).
• Coordinate annual benefits enrolment and renewal.

HR Systems & Compliance

• Maintain HRIS (Ciphr) and ensure data accuracy and compliance with legal and regulatory standards.
• Track renewals for compliance documents and mandatory training.
• Support policy reviews and updates; keep staff and manager portals current and engaging.
• Identify opportunities for process automation and efficiency.
• Conduct regular HR audits and produce reports on key metrics (turnover, absence, engagement).

Qualifications

• Proven HR Administration experience, ideally covering the full employee lifecycle.
• Payroll confidence to support and administer the payroll process and handling sensitive data and timelines.
• Obsession with detail and an unwavering commitment to meticulous data accuracy and compliant records management.
• Tech savvy and high proficiency in HRIS/HR software and strong IT skills in Microsoft Office/Google Suite.
• Good working knowledge of UK employment law and data protection principles (GDPR).
• Excellent communication skills, both written and verbal, with a professional, person‑centred approach that actively contributes to a positive and supportive workplace culture.
• Proven ability to manage a busy workload, prioritise effectively and consistently meet deadlines.