HR Coordinator

VolkerWessels; Nottingham; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading construction company in the United Kingdom is seeking an experienced HR Coordinator to lead HR administration efforts. The role involves coordinating a team, managing HR processes across the employee lifecycle, and ensuring compliance with policies. Candidates should possess strong organizational and leadership skills, along with a service-oriented mindset. Additional benefits include competitive salary, annual leave, and employee assistance programs. This position is vital for maintaining high HR service standards.

Benefits

Competitive salary

Additional birthday leave

Pension and life assurance

Training and development opportunities

Mental health support

Qualifications

• Proven experience coordinating or managing HR administration in a customer-focused environment.
• Experience leading, guiding or coordinating the work of others.
• Strong organizational skills with the ability to manage competing priorities and deadlines.

Responsibilities

• Coordinate and oversee daily workload of HR Assistants.
• Act as the first escalation point for HR queries.
• Support training on HR systems and processes.

Skills

HR administration coordination

Leadership and guidance

Strong organizational skills

Microsoft Office proficient

Communication skills

Judgement and resilience

Job description

Overview

We are looking for an experienced and proactive HR Coordinator to oversee the day-to-day delivery of HR administration across the full employee lifecycle. This key role within the HR team ensures a high-quality, efficient and consistent HR service while coordinating and supporting three HR Assistants. You will act as the first point of escalation for more complex HR administration queries, maintain accurate HR data, ensure compliance with policies and procedures, and provide timely information and reports to support HR Business Partners and the wider business.

Responsibilities

• Coordinate, oversee and prioritise the daily workload of three HR Assistants, ensuring deadlines and service levels are consistently met.
• Provide day-to-day guidance, coaching and support to promote accurate, consistent and compliant HR administration.
• Act as the first escalation point for HR Assistants on queries, issues and process clarification.
• Identify bottlenecks and contribute to continuous improvement initiatives across HR operations.
• Support training and upskilling of the team on HR systems, processes and procedures.
• Oversee HR administration across recruitment, onboarding, absence management, probation, performance processes and employee records.
• Quality check HR documentation and correspondence, including references and family leave letters.
• Ensure recruitment administration, pre-employment checks, medicals and D&A screening are completed in line with policy.
• Oversee sickness absence processing, long-term absence tracking and Occupational Health referrals.
• Ensure annual leave, special leave, carried-forward leave and long service awards are accurately recorded and managed.
• Ensure HR systems and records are accurate, up to date and regularly audited.
• Oversee right-to-work checks, visa tracking and compliance reporting.
• Maintain organisation charts and escalate discrepancies where identified.
• Produce and review weekly and monthly HR reports, ensuring data accuracy and quality.
• Support HR Business Partners with timely information and insights.
• Oversee vacancy bulletins, job advertising and intranet updates.
• Manage agency and contractor administration and monthly reporting.

Qualifications

• Proven experience coordinating or managing HR administration in a customer-focused environment.
• Experience leading, guiding or coordinating the work of others.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills with a strong service mindset.
• Sound judgement, resilience and the confidence to escalate issues appropriately.

Benefits

• Competitive salary and annual leave with an additional birthday off.
• Pension and life assurance.
• Cycle to Work scheme and shopping & restaurant vouchers.
• Training and development opportunities.
• Employee assistance programme and mental health support.