HR Coordination Support

INTERNATIONAL MARITIME ORGANIZATION; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious international organization in Greater London is seeking a Recruitment Specialist to oversee the full recruitment cycle for both permanent and temporary vacancies. Your role involves collaborating with stakeholders, preparing job descriptions, and conducting interviews. You will also be responsible for monitoring recruitment progress and preparing relevant status reports. Strong analytical abilities and effective communication skills are essential for fulfilling the diverse responsibilities in this role.

Qualifications

• Experience in full recruitment and selection process.
• Strong communication and stakeholder management skills.
• Ability to prepare reports and analyze data.

Responsibilities

• Execute recruitment and selection cycle for vacancies.
• Collaborate with stakeholders for vacancy publication.
• Track progress and update stakeholders on vacancies.

Job description

Recruitment

1. Execute the full recruitment and selection cycle for permanent and temporary vacancies, including preparation of job descriptions, adverts, longlisting, coordinating assessments, interviews and onboarding. Conduct interviews and feedback for administrative roles.
2. Collaborate and coordinate with key stakeholders in the preparation, publication and dissemination of vacancies, including liaising with external networks for advertising.
3. Track progress of vacancies, prepare status reports and update hiring managers/stakeholders.
4. Support the roll out of e-Recruitment updates; testing and collecting feedback from stakeholders. Focal point for e-Recruitment queries and support for internal and external applicants.
5. Provide advice and solutions to hiring managers on all stages of the recruitment process, including design of guidance documents.
6. Assist with the development of proactive recruitment strategies for future business needs and internal mobility.
7. Execute the recruitment of consultants, including preparation of consultancy contracts, coordinating with hiring managers. Tracks the progress of recruitment, and updates hiring managers and consultants on necessary actions.

Communications and outreach

1. Assist in developing and disseminating HR guidance (standard operating procedures). Update documentation and relevant webpages (internal and external).
2. Keep IMO Career Pages up to date, develop promotional materials for HR campaigns.
3. Support the diversity initiatives of the Organization

Monitoring and reporting

1. Prepare quarterly workforce planning reports, recruitment status and key metrics reports.
2. Provide analysis and recommendations.
3. Prepare reports related to performance management and learning and development
4. Prepare other statistical reports and data as required.

General

• Provide other administrative and coordination support as may be required.