HR Administrator/Job Aide

NHS; Preston; On-site; GBP 25,000 - 30,000; Part time

Job summary

A regional health service provider is seeking an HR Administrator/Job Aide to support a hearing-impaired HR Advisor. This role requires note-taking during meetings and providing comprehensive administration support. The ideal candidate should have previous administration experience, excellent communication skills, and the ability to manage tasks under pressure. The position offers a flexible working environment, reflecting the organization's commitment to employee wellbeing and diversity.

Benefits

Flexible working hours

Diversity and inclusion initiatives

Qualifications

• Previous administration experience supporting a busy team is essential.
• Ability to effectively manage time and workload working to deadlines.
• Excellent verbal and written communication skills are necessary.

Responsibilities

• Provide a note-taking service for meetings either face-to-face or virtual.
• Support the Human Resources Directorate with efficient administration.
• Maintain confidentiality while handling sensitive information.

Skills

Verbal communication

Written communication

Negotiation skills

Time management

Customer service

Attention to detail

Education

GCSE standard or equivalent in Maths and English

NVQ/Diploma level III in HR/Administration or equivalent experience

Competence in Microsoft Office applications

Job description

Lancashire & South Cumbria NHS Foundation Trust

HR Administrator/Job Aide

The closing date is 25 January 2026

We are seeking to recruit an experienced, enthusiastic and motivated HR Administrator to undertake a unique role supporting a hearing impaired HR Advisor with note taking for 19 hours per week as a job Aide.

The successful candidate will be required to provide a note‑taking service, either face‑to‑face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer‑focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

Main duties of the job

Your role will involve 19 hours per week as a Job Aide working alongside a hearing impaired, Band 5 HR Advisor supporting them with note‑taking/secretarial support.

The post holder will undertake a note‑taking service, either face‑to‑face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer‑focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

The successful candidate will possess:

• Previous administration experience supporting a busy team
• Ability to manage time and workload effectively, working to deadlines with limited supervision
• Excellent verbal and written communication skills
• Excellent negotiation and influencing skills
• Ability to be dynamic, speedy and accurate whilst remaining calm under pressure

About us

LSCFT values diversity and inclusion, recognising that talent from varied backgrounds creates a flexible, creative, and effective workforce. We actively challenge discrimination and welcome applications from all, regardless of age, disability (including those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion, belief, or sexual orientation. Our aim is to reflect the communities we serve, so we particularly encourage applications from under‑represented groups. If you’d like to discuss your application, please ask. We also welcome individuals with lived experience relevant to the role or service area, as your insight brings authenticity to our services.

LSCFT supports flexible working; we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi‑time.

Job responsibilities

Please see the attached job description and person specification for more information about this role.

Person Specification

Education/qualifications

• Educated to GCSE standard or equivalent in Maths and English
• NVQ/Diploma level III in HR / Administration or equivalent experience
• Evidence of competence in Microsoft Office applications including Word and Excel

Knowledge

• Knowledge of employment records systems
• Awareness of legislation surrounding employment and data protection

Experience

• Experience of administration work and systems
• Experience of administration of an integrated database system
• Experience of maintaining confidentiality and handling sensitive data

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Lancashire & South Cumbria NHS Foundation Trust