HR Administrator Apprentice

Newgate Medical Group; Worksop; On-site; GBP 80,000 - 100,000; Full time

Job summary

A busy GP Practice in Worksop is seeking an enthusiastic apprentice to join their HR administration team. The role involves coordinating clinical workforce operations, assisting with HR-related administrative support, and managing leave requests. Ideal candidates should have strong communication skills, an eagerness to learn, and be comfortable in a fast-paced environment. With structured training, this position offers a great opportunity to gain valuable experience in healthcare HR administration.

Qualifications

• Previous administrative or customer service experience is required.
• Experience of rota, leave, or workforce coordination preferred.
• Experience in a healthcare or regulated environment is an asset.

Responsibilities

• Support HR and workforce administration for smooth practice operations.
• Assist in maintaining HR records per confidentiality requirements.
• Aid in managing clinical templates for continuity of services.
• Coordinate locum cover for clinical staff effectively.
• Manage annual leave administration and ensure accurate records.

Skills

Clear written and verbal communication

Ability to maintain confidentiality and accuracy

Good organisation and time management skills

Willingness to learn and develop

Familiarity with NHS or primary care systems

Experience supporting HR or workforce processes

Education

GCSE Mathematics & English (Grade C/4 or above)

Business, administration, or HR-related qualification at Level 2

Job description

This is a development role suitable for anapprentice, providing the opportunity to gain skills and experience in HRadministration and workforce coordination while completing an approvedapprenticeship qualification.

The post-holder willreceive structured training and supervision to carry out a range of administrativeand HR-related duties, supporting the smooth running of clinical services. Therole will focus on clinical templates, locum cover coordination, and annualleave administration for clinical staff, alongside wider HR and organisationalsupport tasks

Main duties of the job

This role supports the day-to-day coordination of the clinical workforce through a range of administrative and organisational tasks. You will help manage clinical templates, support the coordination of locum cover, and assist with annual leave administration for clinical staff to ensure services run safely and smoothly.

You will also provide general HR and workforce administrative support, maintain accurate records, assist with inductions, and support managers with workforce-related tasks. The role involves regular communication with clinical and non-clinical staff and requires attention to detail, confidentiality, and good organisational skills.

About us

We are an established, large, and very busy GP Practice. We know that apprentices are key to our continued success and growth. We hope that the successful candidate will grow and thrive in our organisation, bringing their own skills and personality to enhance the team.

Newgate Medical Group is a welcoming and busy GP Practice located in Worksop, Nottinghamshire, providing regulated NHS services to our patients.

We are a large Practice with over 30,000 registered patients. We have an established team of 9 GP Partners and a host of varied health professionals including clinicians, receptionists, and large admin team, totalling approximately 80+ employed staff, plus agency workers.

We are a forward thinking, supportive Practice that embraces new ideas and innovation with the aim of producing better patient outcomes and efficient ways of working. Our dedicated team is crucial to the success of the Practice and the service it provides to our patient population. Ongoing rigorous processes of evaluation and review inform every aspect of the services we provide, within each department, to ensure our high standards never slip. We aim to provide a good work life balance, support our staff to develop, feel engaged and part of the Newgate Medical Group team.

This is an exciting time to join the team as we have plans to develop a new Health and Wellbeing Hub that will benefit residents and patients across the area whilst developing our team further.

Job responsibilities

Support day-to-day HR and workforce administration to ensure the smooth running of the practice.

Assist with maintaining accurate HR and workforce records in line with confidentiality and data protection requirements.

Support the management, updating, and application of clinical templates, ensuring continuity of clinical services.

Provide frontline support to clinical staff with template-related queries, with training and guidance.

Assist in coordinating locum cover for clinical staff, including:

Recording requests for cover

Liaising with locum agencies and clinicians

Updating rotas and internal records

Support the administration of annual leave for clinical staff, ensuring:

Leave requests are logged accurately

Clinical cover requirements are highlighted

Records are kept up to date

Maintain effective electronic and paper filing systems for HR documentation.

Support compliance-related HR administration under supervision.

Assist with the collection and preparation of HR and workforce data for reporting.

Support meeting preparation, including agendas, note-taking, and follow-up actions.

Assist with induction administration for new starters, locums, and temporary staff.

Contribute to business continuity documentation where it relates to staffing and workforce cover.

Person Specification

Qualifications

• GCSE Mathematics & English (Grade C/4 or above)
• Business, administration, or HR-related qualification at Level 2

Other Requirements

• Disclosure and Barring Service (DBS) check
• Flexibility with working arrangements

Skills

• Clear written and verbal communication
• Ability to maintain confidentiality and accuracy
• Good organisation and time management skills
• Willingness to learn and develop
• Familiarity with NHS or primary care systems
• Experience supporting HR or workforce processes

Personal Qualities

• Motivated to learn within HR administration
• Professional, reliable, and discreet
• Confident to ask questions and seek guidance
• Flexible and adaptable
• Resilient in a fast-paced environment

Experience

• Previous administrative or customer service experience
• Experience of supporting staff or managers
• Experience of rota, leave, or workforce coordination
• Experience in a healthcare or regulated environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£7.55 an hourNational Minimum Wage for apprentice.