HR Administrator

Sodexo; West Calder; On-site; GBP 25,000 - 28,000; Full time

Job summary

A global leader in quality of life services is seeking an HR Administrator to join their team at HMP Addiewell. The role involves managing recruitment administration, supporting HR operations, and maintaining employee records. Ideal candidates will have strong organizational skills and previous HR experience. This permanent, full-time position offers a starting salary of £25,817.67, with benefits including gym membership and employee discounts.

Benefits

Access to local gym membership

Sodexo employee benefits

Employee Assistance Programme

Qualifications

• Ability to work effectively under pressure.
• Managing recruitment administration and employee lifecycle tasks.
• Producing reports that track HR metrics.

Responsibilities

• Manage full recruitment administration.
• Support managers throughout the recruitment process.
• Assist HR Advisors with employee relations casework.

Skills

Excellent organisational skills

Advanced IT skills (Excel, Word, PowerPoint, Outlook)

Previous experience in an HR environment

Education

CIPD qualification or working towards it

Tools

SAP HR

Job description

Overview

Fantastic Opportunity: HR Administrator at HMP Addiewell

We have an exciting opportunity for a dynamic and enthusiastic individual to join our established team at HMP Addiewell as an HR Administrator.

As an HR Administrator, you will play a crucial role in supporting the day-to-day operations of the HR team. Your responsibilities will cover a wide range of areas, including maintaining accurate records, coordinating recruitment support activities, and facilitating HR meetings. You will manage essential administrative tasks such as processing employee absence records, handling pay and terms changes, and maintaining up-to-date electronic files. Additionally, you will oversee recruitment administration, including setting up new starters, coordinating compliance checks, and conducting right-to-work vetting.

Working closely with the central People Services team, you will help streamline administrative processes and respond to queries from both employees and managers. A keen eye for detail is essential, as you will produce reports that track key HR metrics to ensure alignment with our operational goals.

Join us at HMP Addiewell and become a vital member of our dynamic HR administrative team!

Main Responsibilities

• Manage full recruitment administration, including advertising, scheduling Assessment Centres, and overseeing Right to Work paperwork.
• Support managers throughout the recruitment process, including interviews and Disclosure Scotland checks.
• Handle employee lifecycle tasks such as payroll paperwork, pay queries, and staff memberships (e.g., Bannatyne Gym).
• Assist HR Advisors with employee relations casework, disciplinary and grievance documentation, and HR reporting.
• Maintain and enhance HR management information processes and provide guidance on policies and employment terms.
• Participate in career fairs and support retention and employee engagement initiatives as directed by the HR Director.

Please see the attached job description for further details on the role.

The Ideal Candidate

• Excellent organisational skills with the ability to work effectively under pressure.
• Previous experience working within an HR environment.
• Advanced IT skills, particularly in Excel, Word, PowerPoint, and Outlook.

Desirable

• Experience with SAP HR.
• CIPD qualification or working towards it.
• Strong Microsoft Office skills, especially Excel.

Package Description

• Starting salary of £25,817.67, increasing to £27,065.90 after one year's service.
• Permanent, full-time position (37.5 hours per week, Monday to Friday).
• Office-based role.
• Access to local gym membership and Sodexo employee benefits.

Why Work with Sodexo?

Working with Sodexo is more than just a job-it's a chance to be part of something greater. You'll belong to a company and team that values you for who you are, act with purpose, and make an impact through your everyday actions. We support you to thrive in your own way.

We offer over 20 employee benefits, including a Sodexo retirement plan, discounts at over 1,900 online brands, gym membership discounts, and a confidential 24/7 Employee Assistance Programme offering emotional, legal, and financial support.

For more information on Sodexo benefits, please see the attached brochure.

Ready to be part of something greater? Apply today!

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. As a global leader in services that improve quality of life, we operate in 55 countries, serving over 100 million consumers daily through On-Site Food and Facilities Management Services, Benefits & Rewards Services, and Personal & Home Services.

We are committed to building a workplace for the future, embracing equal opportunities, and celebrating diversity. We welcome applications from candidates of all backgrounds and are proud to be a Disability Confident Leader employer. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria.