HR Administrator

Hestia; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A supportive non-profit organization in the UK seeks a HR Administrator for its HR Service Centre in London. This permanent, onsite role involves providing efficient HR support, maintaining HR systems, handling compliance checks, and collaborating with the HR team on various projects. The ideal candidate will possess solid HR knowledge, strong communication skills, and a proactive attitude that aligns with the organization's mission of inclusivity and support.

Qualifications

• Solid experience in HR functions and employment law is required.
• Ability to manage a high-volume workload effectively is essential.
• Willingness to learn and align with Hestia’s values is valued.

Responsibilities

• Deliver efficient HR support across the organisation.
• Maintain and update HR systems.
• Process employee changes and manage personnel records.
• Ensure legal compliance with Right to Work and DBS checks.
• Manage the HR shared mailbox.
• Generate regular reports and support HR projects.

Skills

Knowledge of HR functions and employment law

Excellent written and verbal communication skills

Strong administrative abilities

Proficiency in Microsoft Excel and Word

Proactive and flexible approach

Attention to detail

Tools

HRIS systems

Job description

About Hestia

We are Hestia. We make a difference. At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence.

Role Overview

We are looking for a HR Administrator to play a pivotal role in our HR Service Centre in London. This role is responsible for delivering efficient and professional HR support across the organisation. As a permanent, onsite position, it plays a vital part in day-to-day HR operations, contributing to a supportive work environment for both employees and managers. The role includes maintaining and updating HR systems, processing employee changes, managing personnel records, and ensuring legal compliance with processes such as Right to Work and DBS checks.

The post-holder will work closely with the HR Manager and wider HR team on activities such as restructuring, TUPE transfers, disciplinary procedures, and general HR queries. They will be responsible for generating regular reports, supporting ad hoc HR projects, and ensuring the HR shared mailbox is well managed. A strong focus on compliance, timely communication, and continuous improvement is essential, alongside a proactive approach to personal development and health and safety responsibilities.

Responsibilities

• Deliver efficient HR support across the organisation.
• Maintain and update HR systems.
• Process employee changes and manage personnel records.
• Ensure legal compliance with Right to Work and DBS checks.
• Work closely with HR Manager and team on restructuring, TUPE transfers, disciplinary procedures, and general queries.
• Generate regular reports and support ad hoc HR projects.
• Manage the HR shared mailbox.
• Maintain compliance, ensure timely communication, and continuously improve processes.
• Support personal development and health & safety responsibilities.

Qualifications

• Solid knowledge and hands‑on experience in HR functions and employment law.
• Excellent written and verbal communication skills.
• Strong administrative abilities and confidence in handling queries effectively.
• Proficiency in IT, particularly Microsoft Excel, Word, and HRIS systems.
• Ability to manage a high‑volume workload under pressure with a proactive, flexible approach and strong attention to detail.
• Willingness to learn and a match with Hestia’s core values and mission.
• Lived experience of the areas we support is valued and can be mentioned in the application.

Interview Steps

• Shortlisting call with recruitment specialists to discuss experience, motivations, and values.
• Face‑to‑face interview with the hiring manager (value and competency based).
• Additional stages may be part of the process for other roles.

Equality, Diversity, and Inclusion

We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences that different people and communities bring to our organisation.

Disability Confident Employer

Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout employment.Safeguarding Statement

Hestia is committed to safeguarding and promoting the welfare of adults, children, and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.