GP Practice Clinical Correspondence & Coding Administrator

Newquay Health Centre; Newquay; On-site; GBP 25,000 - 30,000; Full time

Job summary

A local healthcare practice is seeking an experienced GP Practice Administrator to join their supportive team in Newquay. This role involves managing clinical correspondence and accurately coding patient records. Ideal candidates will have experience in primary care administration, knowledge of medical terminology, and proficiency with clinical coding systems. A minimum of 1-2 years in a GP practice is preferred.

Benefits

Further training opportunities

Supportive team environment

Qualifications

• Minimum 1-2 years experience in a GP practice.
• Knowledge of clinical coding and medical terminology required.
• Familiarity with QOF and digital reporting requirements.

Responsibilities

• Manage incoming clinical correspondence and maintain patient records.
• Accurately code clinical information and monitor document status.
• Participate in audits and data quality improvement initiatives.

Skills

Organisational abilities

Attention to detail

Knowledge of medical terminology

Proficiency in computer systems

Tools

Emis

Docman

SNOMED CT

Job description

GP Practice Clinical Correspondence & Coding Administrator

We are seeking an GP Practice Administrator experienced in clinical codingto join our busy, but friendly and supportive team. The ideal candidate willhave a strong background in primary care administration, particularly in handlingclinical correspondence and medical coding.

The role will primarily involve processing incoming documentworkflow and summarising patient records.

Main duties of the job

This role will involve managing clinical correspondence from hospitals and other healthcare providers. Ensuring that letters, test results, and referral information are accurately processed, distributed, and filed. Additionally, assigning clinical codes to patient records, which helps maintain accurate medical data for treatment, reporting, and audit purposes. This role requires attention to detail, confidentiality, and familiarity with clinical coding systems and practice management software.

About us

Newquay Health Centre is a busy GP practice serving agrowing population of approx 17,500 patients.

We aim to provide high-quality medical services in afriendly, happy and healthy environment for both patients and staff.

We have a multidisciplinary clinical team and an integralAdmin team, with the opportunity of further training and role development.

Job responsibilities

Manage incoming clinicalcorrespondence (e.g. hospital letters, discharge summaries, diagnostic reports)via Docman or other systems.

Allocate and process documentspromptly, ensuring appropriate coding and forwarding to relevant clinicians.

Monitor and track the status ofdocuments, ensuring nothing is missed or delayed.

Code relevant clinicalinformation accurately using appropriate coding standards (SNOMED).

Maintain up-to-date and accuratepatient records in line with national and local guidance.

Assist clinicians by identifyingand coding QOF indicators, long-term conditions, and other key data.

Participate in regular audits anddata quality improvement initiatives.

Maintain patient records andensure confidentiality at all times.

Assist with administrative tasksas required by the practice.

Person Specification

Experience

• Ideally minimum 1-2 years experience of working within a GP practice.
• Knowledge of medical terminology and clinical coding systems.
• Strong organisational abilities and attention to detail.
• Proficient in using computer systems and software.
• Knowledge of clinical systems such as Emis and Docman.
• Familiarity with QOF, Enhanced services and Digital reporting requirements.
• Training in SNOMED CT or similar coding systems.