Global Property Assistant

World Vision; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global humanitarian organization based in the United Kingdom is seeking an Administrative Assistant to support various departments with day-to-day operations and administration. The position involves overseeing office logistics, managing events, and ensuring compliance with health and safety standards. Candidates should possess strong communication and organization skills, with 2-3 years of experience in office management, particularly with C-level executives. This role requires being in the office 5 days a week.

Qualifications

• 2-3 years of experience in office management and administration with C-level executives.
• Ability to work independently and as part of a cross-functional team.
• Strong organizational skills to plan and coordinate multiple projects.

Responsibilities

• Oversee office logistics, maintenance, and procurement.
• Coordinate events and ensure health and safety compliance.
• Manage the property management budget and process invoices.

Skills

Communication skills

Organization skills

People skills

Tech savvy

Negotiation skills

Multi-tasking abilities

Education

IOSH Qualification

Knowledge of local statutory and regulatory requirements

Basic accounting processes

Excellent computer literacy

Tools

MS Office Applications

Outlook

Job description

Job Description

Based in the United Kingdom, the Administrative Assistantsupports all departments at the LEXO office by managing day-to-day operations, administration, and facility-related services. The role ensures smooth office functioning through coordination with property management, vendors, and internal teams. Key responsibilities include overseeing office logistics, maintenance, procurement, and event support while maintaining compliance with health and safety standards. The position requires strong communication, organization, and people skills to enhance efficiency and create a productive work environment.

MAJOR RESPONSIBILITIES:

85%

IERC 1.
• The Property Assistant will report to the Global property Manager-Africa &MEER with a matrix reporting to the location leader in LEXO.
\ comerciales 2.
• furnishes the day-to-day operations by answering low volume incoming calls and directing accordingly, providing office tours, managing the performance of one office printer, and will be the administrative/ emergency point of contact (POC) for the office. Manage the devotion rotation and serve as a liaison for Thursday devotion schedule and Tuesday prayer call. Will provide back up support Whenever needed.
• Provide resources for on/off-site meeting venues (periodically when there is no hosting department), maintain FOB accessibility and registry, update address group list WVIAllUkStaff.
• Event coordination for Day of Prayer, Christmas lunch, annual picnic and any other events as needed.
• Ensure the visitor user guide is maintained and available for all staff and visitors. Maintains good standing relationship with landlord and communications with WVI UK staff.
\ წარმომ 6.
• Process annual Global Asset Verification.
• Assist with shipping and receiving logistics, including incoming mail and delivery.
• Maintenance of website for the LEXO office, Global finance, Talent, procurement and properties. (GFTPP)
• Work on introductory letters forGerist? Not e? verb? For visa application for staff visiting UK.
• Management of annual DSE (Display Screen Equipment) forms and vouchers.
• Collaborate with key leaders across West African offices to support real estate asset management through data collection, verification, cross-referencing, and auditing to ensure data quality and integrity.

15%

• Work with the Global property Manager to oversee the property management budget, ensure timely processing of invoices to forestall delays in payment processing through ProVision and adhere to best stewardship practices to keep in line with the annual budget. Work towards identifying cost avoidance or expense reduction opportunities and implementing effective and efficient strategies that can be standardized.

Required Education, training, license, registration, and/or Certification

• IOSH (Institution of Occupational Safety and Health) Qualification
• Be knowledgeable and show an understanding of local statutory and regulatory requirements pertaining to managing facilities safely (and its effects to LEXO)
• Must be knowledgeable in basic accounting processes.
• Excellent computer literacy (MS Office Applications and Outlook)
• Effective communication (verbal and written) and negotiation skills.
• Ability to work in cross-functional team environments as well as independently.
• Ability to organise, plan and coordinate multiple projects/tasks in detail and with high sense of urgency.
• Possess the ability to effectively work with all levels of management and staff and various personalities and learning styles.
Notif 9.
• Must be able to accurately interpret staff needs, assess requirements and identify solutions.
• Strong organisational and multi-tasking abilities.
• Must be Tech savvy.

Required Professional Experience

• 2-3 years of experience in office management and administration with C-level executives.

Position’s physical requirements:

• Required to be in the office 5 days a week.