Front of House & Administrator

Paragon Personnel Ltd; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An alternative investment manager is seeking a proactive Front of House & Administrator to manage front-of-house operations and provide administrative support. The ideal candidate will have 1–2 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. Located in London, this office-based role offers benefits such as private healthcare, 25 days holiday, and a gym on-site.

Benefits

Gym on-site

Private healthcare and dental

25 days’ holiday

Discretionary bonus

Free fruit and drinks

Qualifications

• 1–2 years’ experience as a receptionist and/or office administrator.
• Strong diary management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Providing a warm welcome to all investors and guests.
• Managing the meeting room booking system and coordination.
• Delivering administrative support across multiple functions.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Proficient in Microsoft Office

Job description

Job Specification

Position Title:

Reporting To: Executive Assistant

Location: London (5 days office‑based – no remote working)

Salary: 45k+ plus benefits and bonus

Overview

An established alternative investment manager specialising in discretionary global macro strategies is seeking a proactive and highly organised individual to join its growing team as a Front of House & Administrator.

This role is responsible for the day‑to‑day management of front‑of‑house operations while also providing administrative, executive, and office support across the wider business. The position offers clear scope for professional growth and development over time.

。同时, the ideal candidate will have a strong administrative background, a positive and professional approach, and a desire to build a long‑term career within a dynamic environment. Experience within financial services is desirable but not essential.

Front of House Responsibilities

• Providing a warm, professional welcome to all investors and guests
• Ensuring meeting rooms are prepared, presentable, and stocked with refreshments
• Managing the meeting room booking system and acting as the primary point of contact for meeting coordination
• Organising AV set‑up, catering (breakfasts, lunches), and other meeting requirements to ensure a seamless experience
• Maintaining the cleanliness and presentation of reception and meeting room areas
• Acting as the main point of contact for all incoming calls

Administration Responsibilities

• Providing support and cover for the Executive Assistant
• Delivering day‑to‑day administrative support across Legal, Compliance, Finance, IT, and HR functions as required
• Scheduling meetings, calls, and interviews
• Providing diary and travel support, including restaurant and taxi bookings
varer. Supporting the planet run of office facilities, including kitchen and pantry management
• Tracking stock levels of stationery and supplies
• Maintaining coffee machines and shared office areas
• Sorting and distributing post and coordinating couriers
• Preparing and processing expenses
• Setting up and maintaining employee training records andaeilge signations
• Completing ad‑hoc administrative tasks such as scanning, printing, filing, document preparation Fas and note taking
• Supporting ad‑hoc projects, including firm events
• Acting as the office First Aider

Knowledge, Skills & Experience

• 1–2 years’ experience as a receptionist and/or office administrator
• Highly organised participer, proactive, and efficient with strong diary management skills
• Excellent problem‑solving abilities with strong attention to detail
• Willing to take initiative and think creatively
• Strong interpersonal skills with the ability to communicate effective at all levels
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfortable working independently, including being based at a reception desk away from the main office space
• Reliable, discreet, and trustworthy
• Well‑presented, professional, and polite

Benefits

• Gym on‑site
• Private healthcare and dental
• 25 days’ holiday
• Discretionary bonus Feb/March
• 25 days holiday
• Free fruit, cereals, toast, drinks all available in the kitchen