FM Scheduler

Manchester Arndale; Beeston; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facilities management company in Beeston is looking for a Scheduler to manage workforce planning and oversee maintenance tasks. The role includes scheduling work orders, reacting to emergencies, and liaising with various stakeholders. Ideal candidates will have proven communication skills, be organized, and must possess diagnostic abilities. The company values professional development and promotes a diverse workforce, welcoming applications from individuals of all backgrounds.

Qualifications

• Experience of working in financial performance penalties.
• General knowledge of Intranet services.
• Happy to work as part of a team or under own initiative.

Responsibilities

• Manage incoming calls and workforce planning.
• Schedule work orders and manage completion of PPMs on Maximo.
• React to emergencies and oversee engineer’s attendance.

Skills

Strong organisation skills

Good communication skills

IT Knowledge

Job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role:

Main Purpose:

The Scheduler will be responsible for managing incoming calls, workforce planning and reactive maintenance work coming through from external clients. Reporting to the FM Administration Lead, to work as part of the Contract Management Team, carrying out the duties below.

Duties & Responsibilities:

• Schedule PPM’s to Engineers.


• Schedule work orders with engineers


• Scheduling for all responsive repairs; liaising with tenants, client, contractors and external parties.


• Scheduling work across all stated contracts


• Reacting to emergencies raised by the client and overseeing engineer's attendance


• Plan efficiencies of location and response time improvements


• Schedule PPM’s / WAF’s to Subcontractors.


• Taking ownership of workload daily


• Diagnose technical abilities and fault reported to determine “P” code is correctly applied.


• Handling customer complaints or queries via telephone, email or letter.


• Manage completion of PPM’s on Maximo.


• Manage completion of reactive tasks on Maximo.


• Manage “Soft Service” Contractors; Window Cleaning, Security, Grounds and Gardens, Pest Control.


• Control and issue engineer’s uniform.


• Client liaison


• Support Maintenance Managers in the delivery of contract deliverables.


• Support to RD and SAM


• Production of monthly performance report.


• Management of Contract performance schedule.


• Chasing subcontractors’ reports/schedules


• To achieve the teams agreed performance targets and ensure that SLA’s are met

Skills & Knowledge:

• Experience of working in financial performance penalties


• Strong organisation skills and a high attention to detail


• General knowledge of Intranet services


• Happy to work as part of a team or under own initiative.


• Good communication skills.


• IT Knowledge

Essential:

• PFI Experience


• Diagnostic abilities and fault reported to determine “P” code is correctly applied.


• Previous experience in a customer facing role (Customer Services, Admin, PA, Project Management)


• Excellent communication skills and ability to work well as part of a team


• Ability to work in a fast-paced environment, multitask and make effective decisions quickly


• Experience of working in financial performance penalties

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.