Fleet Coordinator

BAXI; Warwick; On-site; GBP 25,000 - 30,000; Part time

Job summary

A leading UK service provider is seeking a proactive Fleet Coordinator in Warwick. This role involves managing the fleet of vans, ensuring they are maintained and compliant while supporting field operations. Responsibilities include overseeing vehicle safety, monitoring costs, and maintaining compliance documentation. The ideal candidate will hold a driving license and possess basic Excel skills. Join us to contribute to our mission of exceptional service while enjoying benefits like 25 days of holiday and a contributory pension.

Benefits

Up to 25 days holidays

Pension scheme

Staff discounts

Qualifications

• Candidates must be willing and able to drive a van as part of their job duties.
• Strong analytical skills using Microsoft Excel required.

Responsibilities

• Support the field workforce with van related issues and ensure their safety.
• Ensure all vehicles are maintained and roadworthy.
• Handle fines and engineer deductions, monitoring costs.

Skills

Spreadsheet/data analysing Basics of Microsoft Excel

Driving License

Proactive/Inquisitive mindset

Job description

Contract: 12 Month fixed term contact

Part-time: 40 hrs per week, Mon-Fri 8am to 5pm

Location: Warwick

About The Role

We are looking for an enthusiastic and self‑motivated individual to join our Fleet & Compliance Team. The main purpose of this role is to manage the fleet of vans for our field workforce across the UK and Northern Ireland, ensuring that they are maintained in a timely fashion whilst managing costs effectively. The role is also responsible for ensuring that process compliance is adhered to in all departments whilst ensuring exceptional customer service and keeping safety as the main priority.

What will you be doing?

As The Fleet Coordinator

On a daily basis youll be responsible for:

• Supporting the field workforce with van related issues/breakdowns/accidents ensuring their safety is prioritised and their downtime minimised
• Ensure all vehicles are correctly maintained, serviced and road-worthy.
• Assist with the management on in night engineer parts deliveries, elevate missed/late deliveries and drive SLA adherence with the supplier
• Build relationships with third parties and suppliers.
• Manage fines and engineer deductions
• Monitoring of costs
• Work closely and build strong relationships with the Field Management Team to ensure good communication for resolution of problems that may be identified.
• Report any issues which do not conform to agreed company processes.
• Monitor qualifications of the field workforce, book training, track certificates, maintain the Gas Safe register to ensure full compliance.

Monthly/Adhoc Youll Be Responsible For

• Monitor and review engineer compliance in job completion, parts allocation, and time management
• Checking/Auditing validity of business/private mileage claims
• Fuel branding compliance
• Monitor driver behaviour and advise of any corrective actions that are required.
• Present data in a suitable format for further investigation
• Annually collate the P11d data for payroll for submission to HMRC
• Onboarding/Maintenance of Subcontractor contracts, registrations, and compliance documentation

We want to make sure youre set up for success in our mission. To be successful in your application youll need to have the following;

Essential

• Spreadsheet/data analysing Basics of Microsoft Excel (formulas)
• Driving License Candidates must be willing and able to drive a van as part of their job duties, as of when required.
• Proactive/Inquisitive mindset

Desirable

• Fleet experience
• Previous experience in a compliance background is an advantage.
• Experience of working with a vehicle tracking system

What We Offer

Our package is made up of basic salary plus a variable incentive. We offer up to 25 days holidays in addition to the standard UK bank holidays, and we also offer the option to buy extra holidays, income protection, a contributory pension, maternity, paternity sick pay schemes, staff discounts and more.