Fleet Administrator

FERROVIAL CONSTRUCTION (UK) LIMITED; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading construction company in Greater London seeks a candidate to manage its fleet operations. Responsibilities include maintaining fleet trackers, procurement of vehicles and insurances, and data entry into SAP systems. The ideal candidate should be familiar with fleet management processes and possess strong administrative skills. This role offers considerable responsibility in ensuring fleet efficiency and compliance with procurement procedures.

Qualifications

• Experience in maintaining fleet trackers and telematics details.
• Familiarity with procurement of fleet insurance and vehicle requirements.
• Ability to enter data into SAP systems or similar.

Responsibilities

• Maintain the fleet tracker and update all telematics details.
• Procure vehicles, insurances, and necessary attachments.
• Prepare reports for fleet and airside driving requests.

Skills

Fleet management

SAP system Insite

Procurement

Job description

The tasks to be carried out will be of a mixture of supporting nature and independently leading, and will be carried out periodically, but will require working to regular deadlines :

• Maintaining the fleet tracker
• Keeping all telematics details up to date
• Keep all fleet insurances up to date.
• Procure when required cars, vans, liverys, insurances, attachments (e.g. strobe lighting), repairs, MOTs
• Maintain list of drivers and their suitability to drive Ferrovial fleet cars
• Prepare and enter into Ferrovials SAP system Insite (and other purchasing systems):
  • comparatives for comparing quotes
  • Purchase orders
  • O IFRS16 inputs for leases
• Prepare and enter carbon data for the fleet into the telematics system and Ferrovial’s system RAF
• Process driver airside driving requests
• Liase with site teams to facilitate new and existing fleet and their teams access to these vehicles (telematics card readers)
• Prepare fleet trackers and driver reports as required.
• Propose new fleet providers and obtain quotes to enter into new agreements when required.

To have an awareness and understanding of the importance of the following Technical Competencies required:

• Be abel to be familiar with and administer procurement of fleet insurance, warranties, MOT requirements, construction vehicle attire / livery
• Procurment of fleet management, being able to produce justification to procure (lease) in line with Ferrovial procurement procedures and sustainability requirements