Fleet Administrator

FERROVIAL CONSTRUCTION (UK) LIMITED; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction company in the UK is seeking a candidate to support and lead fleet management tasks. Responsibilities include maintaining fleet trackers, managing insurance procurements, and entering data into technical systems. Candidates should have experience in procurement processes and familiarity with fleet operations. This role is pivotal in ensuring the efficiency and compliance of fleet management.

Qualifications

• Familiar with procurement of fleet insurance, warranties, and MOT requirements.
• Experience in fleet management and justification for procurement.
• Ability to navigate technical systems relevant to fleet operations.

Responsibilities

• Maintain the fleet tracker and telematics details.
• Procure vehicles and manage insurances as needed.
• Prepare purchase orders and carbon data entries.

Skills

Procurement of fleet insurance

Fleet management

Familiarity with telematics systems

Tools

SAP

Telematics Systems

Job description

The tasks to be carried out will be of a mixture of supporting nature and independently leading, and will be carried out periodically, but will require working to regular deadlines:

Responsibilities

• Maintaining the fleet tracker
• Keeping all telematics details up to date
• Keep all fleet insurances up to date.
• Procure when required cars, vans, liverys, insurances, attachments (e.g. strobe lighting), repairs, MOTs in line with company and client procedures (procurement / sustainability / etc.)
• Maintain list of drivers and their suitability to drive Ferrovial fleet cars
• Prepare and enter into Ferrovials SAP system Insite (and other purchasing systems):
  • comparativces for comparing quotes
  • Purchase orders
  • IFRS16 inputs for leases
• Prepare and enter carbon data for the fleet into the telematics system and Ferrovial's system RAF
• Process driver airside driving requests
• Liase with site teams to facilitate new and existing fleet and their teams access to these vehicles (telematics card readers)
• Prepare fleet trackers and driver reports as required.
• Propose new fleet providers and obtain quotes to enter into new agreements when required.

Technical Competencies required

• Be abel to be familiar with and administer procurement of fleet insurance, warranties, MOT requirements, construction vehicle attire/livery
• Procurment of fleet management, being able to produce justification to procure (lease) in line with Ferrovial procurement procedures and sustainability requirements