Financial Planning Administrator

Recruit Wealth Ltd; Newcastle upon Tyne; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A financial planning firm is seeking an experienced Financial Planning Administrator to support advisors in Newcastle. This role involves managing administration, ensuring compliance, and assisting with client documentation. The company offers hybrid working, competitive salary, and generous benefits including 28 days holiday and a bonus structure. Join a supportive culture within a growing firm that values employee retention.

Benefits

28 days holiday plus Bank Holidays

Private Medical Insurance

Discretionary company annual bonus

Qualifications

• Experience in financial planning or administrator roles.
• Strong knowledge of client services in a financial context.
• Ability to work collaboratively across teams.

Responsibilities

• Support Financial Planners with administrative tasks.
• Ensure compliance with client documentation processes.
• Collaborate with providers and third parties for timely processing.

Skills

Client communication

Time management

Attention to detail

Job description

Overview

Recruit Wealth are delighted to be representing our fast growing, private equity backed, national Financial Planning client with offices throughout the UK.

Our client now seeks to recruit several experienced Financial Planning Administrators to join their existing team in Newcastle, these are newly created roles to boost additional headcount.

The primary role of the Administrator is to support the Financial Planners and Paraplanners with the administration involved in the implementation of advice service. You will have key responsibility for ensuring client information is kept up to date and the Financial planners have everything needed in order to deliver exceptional service to clients.

Role Responsibilities

• Ownership of the new business application process
• Process new business within target/service level agreements
• Engage with providers and other 3rd parties to ensure that new business can be processed timely and effectively
• Work collaboratively and communicate effectively with internal colleagues as well as external professionals such as providers, solicitors and accountants
• Action Letters of Authority and Transfer of Authority, following through with providers to ensure policy information is received
• Ensure that the correct documentation is provided to clients and providers and that internal systems contain a full record of all action taken
• Assist Financial Planners in actively chasing and providing updates on pipeline business when requested
• Work collaboratively with colleagues across the business to ensure that Financial Planners are prepared for client meetings.
• Answer telephone calls, ensuring that client, Financial Planner or 3rd party contact is effectively and compliantly fulfilled
• Action post in and out daily (when required). Sort, prioritise on receipt, scan and allocate appropriately.
• Issue documentation in line with company procedure
• Ensure that client complaints and/or breaches are escalated immediately to management/compliance
• Endeavour to deal with system generated tasks on the date due, ensuring that issues are escalated
• Ensure comprehensive client information is maintained in the back-office system.

Benefits

28 days holiday plus Bank Holidays, Death in Service, Private Medical Insurance, Group Income Protection, Employee Assistance Program, Medicash, Private Pension, Discretionary, up to 10% company annual bonus, Hybrid/Work from home, full support for further professional qualifications.

A very generous salary is being offered, company bonus, excellent benefits as well as a professional and encouraging working culture are all available with this national brand.

Working Arrangements

Home/office hybrid working is fully supported during the working week.

Due to their strategic growth and future recruitment, the business will be highly attractive to all prospective candidates, there has never been a better time to join than now.

Staff retention is second to none with our client, we have represented them for years with excellent success.