Finance & Procurement Officer

The Earth; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A national youth-led Non-Profit Organization in the United Kingdom is seeking a motivated Finance & Procurement Officer to manage daily financial operations and procurement processes at its Dhaka Head Office. The ideal candidate will ensure compliance with financial policies, oversee vendor management, and assist in preparing financial reports. This role is crucial for maintaining fiscal accuracy and improving operational efficiencies. Strong experience in finance management and procurement is required.

Qualifications

• Experience in financial operations and procurement management.
• Familiarity with VAT and TAX regulations.
• Strong detail orientation and ability to manage multiple tasks.

Responsibilities

• Process and record daily financial transactions accurately.
• Manage daily cash flow and reconcile bank accounts.
• Assist in preparing financial reports and budgets.
• Oversee the entire procurement cycle and vendor relationships.
• Support administrative functions and improve operational efficiencies.

Skills

Financial management

Compliance with financial policies

Vendor management

Procurement cycle management

Organizational skills

Job description

The Earth, a national youth-led Non‑Profit Organization dedicated to empowering communities, is seeking a motivated and detail‑oriented Finance & Procurement Officer to manage the daily financial and procurement operations of its Dhaka Head Office. This role is crucial for ensuring regulatory compliance, maintaining fiscal accuracy, and facilitating efficient administrative processes, particularly in purchasing goods and services.

Finance Management

• Daily Financial Operations: Process and record all daily financial transactions, including ensuring proper coding of expenditures and revenues.
• Cash and Banking: Monitor and manage daily cash flow, petty cash, and reconcile bank accounts promptly and accurately.
• Reporting: Assist in the preparation of monthly, quarterly, and annual financial reports, budgets, and forecasts.
• Compliance: Ensure strict adherence to internal financial policies, procedures, and external regulations, specifically in relation to VAT & TAX processing and documentation.
• Audits: Support the coordination of internal and external audits by preparing necessary financial documentation and addressing minor queries.
• Accounts Payable/Receivable: Oversee the accounts payable and receivable functions, ensuring timely payment to vendors and collection of due amounts.

Procurement & Administration

• Procurement Execution: Manage the end-to-end procurement cycle for the Dhaka office, including receiving procurement requests, drafting tender documents, evaluating bids, and preparing purchase orders.
• Vendor Management: Maintain and update a comprehensive vendor database; manage relationships, and assist in negotiating contracts to ensure cost-effectiveness and quality.
• Inventory Control: Oversee the inventory management system for office supplies, assets, and project materials located at the Dhaka office.
• Administrative Support: Support general administrative functions, including facilities management and ensuring an organized and efficient office environment.
• Policy Implementation: Assist in the implementation and development of administrative policies and procedures to improve operational efficiency.