Finance & Office Manager

Kitchens Direct NI; Northern Ireland; On-site; GBP 25,000; Full time

Job summary

A local kitchen company is seeking a Finance & Office Manager in Northern Ireland. The role involves preparing financial information, managing payroll, and overseeing customer administration. Applicants should have a minimum of 3 years' experience in Sage Accounting and Payroll. This position offers a competitive salary of £24,500, payable weekly, with benefits including private medical insurance and free parking.

Benefits

Private Medical Insurance

Free Parking

Qualifications

• At least 3 years’ experience in Sage Accounting and Payroll.

Responsibilities

• Prepare, input and produce all financial information for the company.
• Process all payroll functions within the company.
• Maintain and produce all operational administration.

Job description

Position: Finance & Office Manager

Salary: £24,500 payable weekly

Hours: 9.00am - 4.00pm, Monday to Friday

Benefits: Private Medical Insurance, Free Parking

Overview

The role of Finance & Office Manager in the company is fundamental to the completion of all Finance and Administration functions, operational and management functions. The successful candidate would have at least 3 years’ experience in Sage Accounting and Payroll.

Responsibilities

• To prepare, input and produce all financial information for the company in line with:
  • Legal and Company requirements to Management Accounts, VAT and Audit Preparation levels.
• To prepare, input and process all payroll functions within the company in line with Legal and Company requirements.
• To prepare, maintain, produce and retain all operational administration including all company policies and procedures in line with Legal, Quality and Company requirements.
• To carry out all Customer administration including the distribution of documentation, ordering of all components, informing Tradesmen of dates, Booking and collection of skips and taking of customer payments.

Duties

• Input all Purchase Invoices, obtain and input Credit notes. Reconcile suppliers with statements, prepare and make payments.
• Input all Sales Invoices and Credit notes and allocate payments received, carry out credit control.
• Carry out bank, cash and credit card reconciliations.
• Prepare and Submit VAT Returns in a timely manner.
• Laise with Accountant for Audit preparation, journals, and payment of Corporation Tax.
• Job Cost customer orders to ensure maintenance of Gross Profit levels and provide revenue and expenditure reports
• Carry out weekly and monthly payroll functions of hours worked and Commission due and ensure all Legal and Company requirements are met. Complete Pension Contributions and Benenden Health records.
• Complete duties of all financial, administrative and legal documents and commitments. Such as Annual Return, Credit Card Compliance.
• Ensure company vehicle Tax and MOT are up to date.
• Maintain all Health and Safety policies, procedures and documentation for Director approval and maintain same.
• Maintain Stationery, office equipment consumable levels and Uniforms.
• Collate and distribute all customer documentation, Book all Trades People.
• Order all components on customer documentation and monitor the receipt of each.
• Contact customers to obtain and process delivery payments.
• Liaise with customers and manufacturers on warranty issues.
• Co-ordinate with Yard Person and Driver to ensure everything is collected or delivered to customers or trades person to ensure all customers jobs are completed.
• Arrange returns and ordering of damaged or additional components.
• Any other duties as required by Management for the smooth running of the business