Finance Assistant

Alexandrite Recruitment Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency is seeking a Bookkeeper/Admin to handle financial records, manage calls, and support engineers. Ideal candidates will have strong Xero experience, proficiency in Microsoft 365, and excellent communication skills. This full-time role based in Maidstone offers a competitive salary of £30,000-£40,000.

Qualifications

• Good knowledge of Microsoft 365, excellent communication skills, and strong experience with Xero.
• Ability to manage multiple tasks, meet deadlines, and work with limited supervision.

Responsibilities

• Answer and direct calls, manage bookings, and update the works calendar.
• Liaise with clients and provide administrative support to engineers.
• Maintain accurate financial records and reconcile statements.
• Process accounts payable and receivable, prepare tax filings, and assist with payroll.

Skills

Microsoft 365

Verbal communication

Written communication

Xero

Task management

Job description

Overview

Bookkeeper/Admin

Full time permanent

£30,000-£40,000

Maidstone, Kent

Responsibilities

• Answering and directing incoming telephone calls, acting as the first point of contact for all telephone enquiries.
• Managing and scheduling site visits through our booking system.
• Maintaining and updating our works calendar, ensuring accuracy and efficiency.
• Responding to and managing email enquiries, providing timely and professional communication.
• Liaising with clients, building rapport and ensuring their needs are met.
• Providing administrative support to engineers and surveyors, including assisting with the production of reports (e.g., formatting, proofreading, collating information).
• Maintaining and organising physical and digital files, ensuring they are up-to-date and easily accessible.
• Performing other general administrative tasks as required.
• Maintain accurate financial records using accounting software (Xero).
• Record all financial transactions including purchases, sales, receipts, and payments.
• Reconcile bank, credit card, and supplier statements.
• Process accounts payable and receivable, ensuring timely payments and collections.
• Prepare and submit VAT returns, CIS (if applicable), and other tax filings.
• Assist with payroll preparation and employee expense reimbursements.
• Produce monthly financial reports and support management with budget tracking.
• Liaise with external accountants during year-end and audit processes.
• Monitor cash flow and help maintain financial health of the business.
• Maintain confidentiality and security of all financial data

Requirements

• Good knowledge of Microsoft 365
• Excellent verbal and written communication skills
• Able to manage multiple tasks and prioritise workload.
• Strong Xero Experience
• Ability to meet deadlines and work under pressure with limited supervision

If this role is of interest, please apply today