Finance Assistant

Major Recruitment; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency in Aberdeen is seeking a skilled finance professional to oversee all aspects of financial operations, including cash flow management, financial reporting, and compliance with tax regulations. The ideal candidate will be experienced with Sage accounting software, possess strong time management skills, and have the ability to work both independently and collaboratively within a small team. This position offers a unique opportunity to contribute to a dynamic company environment.

Qualifications

• Experienced in all aspects of Sage accounting software with a good knowledge of general accounting principles.
• Good time management and organizational skills.
• Ability to work autonomously and as part of a small company team.

Responsibilities

• Entering financial data into accounting software.
• Processing client and supplier invoices with verification.
• Performing bank reconciliations weekly and balance sheet reconciliations monthly.
• Preparing monthly management accounts and financial statements.
• Processing payroll reports and maintaining records.
• Ensuring compliance with VAT regulations.

Skills

Sage accounting software

General accounting principles

Excel spreadsheets

Time management

Organisational skills

Communication

Autonomous working

Job description

Job Description

Maintaining the smooth and effective running of all aspects of finance within the Company, keeping accurate and up-to-date records of all financial transactions.

An integral part being management of cashflow receivable and payable.

Preparing monthly and quarterly financial reports and providing support to management with administration tasks.

Directly responsible to company Directors.

Job Requirements

• Experienced in all aspects of Sage accounting software with a good knowledge of general accounting principles and a working knowledge of Excel spreadsheets.
• Good time management and organisational skills.
• Good communicator and ability to work autonomously whilst being an integral part of a small company team.

Duties

• Data Entry and Management
  • Entering financial data into accounting software.
  • Processing client invoices imported from separate invoicing system. Manage card receipts through Stripe invoicing system. Co‑ordinate with sales team to identify and resolve errors / issues.
  • Processing supplier invoices, with PO check or purchaser verification to confirm correct nominal allocation.
  • Managing accounts payable and receivable.
  • Managing financial files and maintaining records.
• Reconciliations
  • Performing bank reconciliations weekly, creditors monthly, balance sheet reconciliations monthly for accuracy.
• Financial Reporting
  • Weekly bank report.
  • Preparation of monthly management accounts, financial statements (Profit and Loss / Balance sheets, cash flow statements), and other financial reports.
• Payroll
  • Processing of payroll is outsourced.
  • Prepare reports for month‑end payroll submission – overtime calculation from Bright blip app.
  • Reconcile payroll reports to Sage monthly.
  • Pay HMRC dues as required.
  • Maintain records as required.
• Year End
  • Complete P11d's as required.
  • Complete Class 1A calculation and settle as required.
  • Gathering and preparing financial data for submission to accountants for completion of corporate annual accounts.
  • Assist with budget preparation.
• Tax Compliance
  • Ensure compliance with VAT regulations. Reconcile, submit and pay quarterly return as required.
  • Pay corporate tax on due date.
• Administrative Tasks
  • Managing insurances.
  • Maintaining Bright records and employee files. Completing employee contracts and other personnel communications.
  • Dealing with service contracts.
  • Managing tenants' rental invoicing.
  • Completing other general correspondence as requested.
  • Taking overspill incoming calls.
• Expense Reports and Reimbursements
  • Processing and verifying expense reports, ensuring compliance with company policies.
  • Reconciling director's monthly MasterCard statements.
• Communication and Collaboration
  • Responding to clients / vendors / colleague's queries, resolving
• Data Protection
  • Ensure compliance with all company data protection. Follow procedures with employee data retention and complete confidentiality with regards to all Company financial records.

For more information, contact Major Recruitment Aberdeen.