Finance Administrator Purchase to Pay - HEINEKEN

The HEINEKEN Company; City of Edinburgh; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading brewery company is seeking an Administrator for Purchase to Pay in Edinburgh. This role involves managing invoices and financial control while collaborating with various stakeholders. The ideal candidate has experience in finance, particularly in a high-volume environment and proficiency in SAP and Excel. This is a hybrid role with both office and home working options. Join us to build a better future in a dynamic finance team.

Benefits

Full benefits package

Unique development opportunities

Flexible working arrangements

Qualifications

• Experience in a high-volume finance environment.
• Ability to manage finance processes in a multi-site environment.
• Experience in improving business results is essential.

Responsibilities

• Deliver value through financial control and analysis.
• Manage invoices in the SAP Invoice Management system.
• Drive initiatives to improve PtP processes.

Skills

Finance

SAP IM (invoice management)

Advanced Excel skills

Effective communication

Analytical and problem-solving skills

Tools

SAP

ERP systems

Job description

Administrator Purchase to Pay

Function: Finance

Location: Edinburgh (St Andrews Sq) - hybrid with a mix of office & home working

Salary: £26,000 - £30,000 base depending on experience, plus full benefits listed below.

Contract: 12 month Fixed Term Contract

Closing Date: 31st December 2025. Please note, we may close vacancies early where we receive significant numbers of applications.

As the nation’s leading pub, cider and beer company and the name behind a host of brilliant brands, we’re looking for equally brilliant people to help us on our journey to building a better future.

We’re looking for someone that is as ready to evolve for the future as we are. If you’re ready to get involved, apply for our Finance Administrator role to join our Purchase to Pay ("PtP") team in the Finance function!

About the Role

We have an excellent opportunity for a skilled administrator to join our Purchase to Pay (PtP) team at our Edinburgh head office. This role focuses on delivering value through review, analysis, and financial control, working closely with colleagues in procurement, breweries, supply chain, logistics, digital and technology, and our Krakow shared service centre.

You’ll drive the business to manage invoices in the SAP Invoice Management system and support the accuracy of goods received/invoice received balances. Analysing KPIs and jointly ensuring team targets are met, you’ll lead initiatives to improve PtP processes and prepare high-quality monthly reports with insightful analytics. The role also involves supporting our migration to a new Enterprise Resource Planning system, ensuring data is clean and ready for transition.

As the main PtP Finance contact for HUK, you’ll handle process queries and collaborate with the Global Shared Services centre in Poland. You’ll also provide support and training to stakeholders and work with teams such as Procurement, Supply Chain Finance, Legal, Process Control, Internal Audit, and Digital and Technology. This is a dynamic time for the finance function due to Heineken’s Global Digital Backbone project, offering the chance to join a proactive team in a fast-paced environment. We offer a hybrid working model, balancing office and home working.

Who we are looking for

If you have experience of:

• Finance
• PtP (with experience gained in a high-volume environment)
• SAP IM (invoice management)
• working in a multi-site environment
• improving business results

And…

• are an effective communicator
• enjoy working as part of a team
• can develop strong working relationships and collaborate with a wide range of stakeholders
• have advanced Excel skills (VLOOKUPs, Pivot Tables, large data manipulation).
• have excellent analytical and problem-solving skills
• have an enquiring mindset
• are motivated by continuous process and control improvement and efficiency

Then this could be the role for you!

Other skills that would be beneficial, although not required

• experience working with a major ERP system (i.e. SAP, Oracle, Business Central etc) or with other sub ledger system
• involvement in a prior system migration, implementation, or major upgrade, would be advantageous and familiarity with data governance and data integrity principles are also beneficial
• experience within FMCG or a large organisation would be preferable.

Our Ways of Working

Heineken’s Global Purpose is to “brew the Joy of True Togetherness to inspire a better world” and to fulfil this we believe in working closely with each other and collaborating f2f when we can. To enable this, we ask colleagues to be in the office on Tuesdays and Thursdays and one other day of the colleague’s choice.

The application

If you like what you’ve read and are ready to brew a better career with us, let’s get going! We may close vacancies early where we receive lots of applications, so don’t delay!

If you need any adjustments made to support your application, for example if you require information in different formats, or if you have any accessibility issues, then we’re more than happy to review our processes – please feel free to get in touch with us at [e-mail]

Who we are

We’re the world’s most international brewer and the name behind a host of brilliant beers and ciders, from Birra Moretti, to Strongbow, to Cruzcampo and many more.

It’s a fantastic time to join us. We’re leading the way in low and no alcohol innovation, pioneering new technologies to meet our ambitious environmental goals and investing in our pubs to keep them at the centre of their communities.

When you join us, we’ll back you to reach your full potential. You’ll enjoy unique development opportunities, unforgettable experiences and a reward package that goes far beyond the salary you receive.

If you want to hear more about life at HEINEKEN from our colleagues, head over to LinkedIn and check out the hashtag #LifeatHEINEKENUK.

There’s no better place to untap your future. Join us and brew a better career!